Pay Grade: Y ( Non-Exempt Support Staff Salary System)

Department: Accounting

Accountable To: Accounting Supervisor

FLSA Status: Non-Exempt

Calendar: 261 Days

Creation/Revision Date: May 22, 2024

Summary: Under general direction, utilizing School ERP Pro, incumbent(s) processes expense vouchers and invoice payments by verifying approval of payment, entering data, posting entries, auditing records, and researching discrepancies. Incumbent(s) generates and reviews reports, memos, and letters, maintains filing systems, answers phones and questions, and communicates with District staff and vendors to expedite payment. 

Essential Functions:

• Verifies that all approvals for payments are submitted.
• Utilizing School ERP Pro, processes large volume of expense vouchers and pays district invoices according to the Uniform System of Finance Records (USFR), Arizona Revised Statutes (A.R.S) guidelines and Governing Board policies, and District procedures.
• Communicates with vendors, Purchasing, Accounts Receivable, schools, and other District departments to expedite payment of invoices. 
• Researches and collects supporting documentation to correct identified discrepancies
• Prepares and inputs financial data into School ERP Pro, posts entries to the general ledger. 
• Prepares, records, and posts deposit related revenues to School ERP Pro
• Audits accounting records to ensure compliance with the Uniform System of Finance Records (USFR), Arizona Revised Statutes (A.R.S) guidelines and Governing Board policies, and District procedures.
• Answers phones and directs calls to appropriate parties. Answers questions and provides information regarding purchases, vendors, invoices, and payment.
• Generates accounts payable reports and other documentation for reporting purposes and reviews for accuracy.
• Types and composes memos, letters, forms and reports for the Accounting Department.
• Maintains accounting filing systems such as purchase orders, vendor information, invoices, payment history, etc.
• Performs other job related duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired;

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Two years of accounting, analytical, or budgeting experience.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required for this position include but are not limited to the following:

• General understanding of basic accounting principals (debits, credits, etc.)
• Ability to apply basic accounting principles in area of assignment
• Ability to effectively use computer related software applications such as but not limited to, Microsoft Outlook, Microsoft Excel, Microsoft Word, SharePoint, etc.
• Ability to effectively use computerized accounting software systems such as School ERP Pro
• Possesses traits of being a self-starter and initiative to work efficiently and effectively
• Possesses effective organizational skills
• Possesses and encourages communication skills in regards to interacting with WESD staff, Vendors, Community, etc.

Physical Requirements: 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to sit and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

Working Conditions: 

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Washington The Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at 602.347.2801.