POSITION TITLE: Accounts Payable AssociateREPORTS TO: Nursing Home AdministratorDEPARTMENT: AdministrationThe primary responsibility of your job position is to administer and perform, process and maintain accounts payable. Providing this service in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and vendors and suppliers are paid within established time limits. Also responsible for providing financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.KEY RESPONSIBILITIES:Accounts PayableReceive and verify invoices for goods and servicesVerify that transactions comply with financial policies and proceduresObtain and maintain vendor W-9 files Prepare and submit 1099’s annuallyOversight of spend down sheets with PPD's (Per Patient Day)Prepare batches of invoices for data entryReview invoice coding for accuracy and compliance with cost report guidelinesProcess and verify payment of invoices on a timely basisReconcile vendor statements monthlyManage monthly vendor paymentsMaintain check register dailyPrepare manual checks as and when requiredMaintain vendor files - alphabetically, by yearPrint and distribute monthly Accounts Payable reports as requiredCommunicate with outside vendors, department managers, and corporate accountantsReconcile bank statements monthlyPrepare Sales and Use Tax returns for City, County and StateProvide oversight, reconciliation, and replenishment of Operating Petty CashMaintain and support a culture of compliance, ethics and integrityMaintain confidentiality and rights of resident, family, employee, and facility information in compliance with PHI HIPAA policies and applicable regulationsMaintain safe work environment and exhibits safe work practices Complete special projects as assignedCross-train Business Office Manager dutiesSupplement business office with internal controls, including but not limited to, physically making bank deposits and posting cash receiptsPerform all other duties, as assignedEDUCATION/EXPERIENCE/JOB TRAININGMust possess, as a minimum, a high school diploma or its equivalent. (AA Degree in Business Administration preferred but not necessary.)Must have basic computer knowledge.TALENT:Relationship BuildingHave a caring attitude and sincere interest in othersDemonstrate friendliness and enthusiasmBuild relationships with all types of people InfluencingCommunicate effectively ExecutingSelf-directedAbility to organize and prioritizeAbility to exercise judgment and display understandingDetail oriented and follow through Strategic ThinkingSolve problems effectivelyCreative in coming up with options and varietyCuriosity and desire to learn SKILLS AND KNOWLEDGE:Google and Microsoft operating system platformsAdministrative and clerical procedures; customer serviceMust be knowledgeable of computers, data entry/retrieval, output, etcUnderstanding of payroll and payroll tax lawsMust be able to prepare financial and other records in a systematic, neat and legible mannerMust be knowledgeable of computers, data entry/retrieval, output, etcEDUCATION AND EXPERIENCE:Must have, as a minimum one (1) year administrative experienceStrong spreadsheet skills (Excel or Google)Bank or account reconciliations Experience in health care accounting preferred but not requiredMust possess, as a minimum, a high school diploma or its equivalent (AA Degree in Business Administration preferred but not necessary.)Must have basic computer knowledgeJOB TRAINING: How long it usually takes to completely perform this job when the incumbent has the minimum knowledge, skills, abilities, work experience and/or education: up to 6 monthsWORK ENVIRONMENT:Works in all areas of the facility Moves intermittently during working hours Is subject to frequent interruptionsIs involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstancesIs subject to hostile and emotionally upset residents, family members, etc Communicates with facility staff and department supervisors May work beyond normal duty hours, on weekends, and in other positions temporarily, when necessary Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)Is subject to injury from falls, burns from equipment, odors, etc.throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses May be subject to the handling of and exposure to hazardous chemicalsMust not pose a direct threat to the health or safety of other individuals in the workplaceMust be familiar with the laws, regulations, and guidelines governing personnel administrationMust possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, procedures, etcPHYSICAL AND SENSORY REQUIREMENTS (with or without the aide of medical devices)Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facilityMust meet the general health requirements set forth by the policies of this facility, which may include a mental and physical examinationThe physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsWorks in facility and is required to stand, walk, sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch , talk and hearMust possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully metMust be able to push, pull, move, and /or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feetMay be necessary to assist in the evacuation of residents during emergency situationsOTHER:This is a full-time position with benefitsMust maintain a valid, unrestricted Colorado driver’s licenseClassification: non-exemptWe are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled. No Agencies or Affiliations please!It must be understood that this job description in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.