Description

PURSUE YOUR PASSION, Not Just Another Job!

Veterans Village of San Diego is looking for employees who are passionate about serving all veterans. Changing the life of a vet takes a whole lot of work. It also takes dedication and commitment to our motto: Leave No One Behind. But the rewards are out of this world! We work hard, but we also enjoy having fun together. If you wish to be a part of this team and are ready to work for a cause, then VVSD is the place to start!

The Operations and Compliance Manager is responsible for managing site operations and ensuring program and fiscal compliance to support all services.

Compensation Range:

The base pay for this position is $71,988.80 through $82,787.12 per year.

Job Summary:

The Operations and Compliance Manager is responsible for managing site operations and ensuring program and fiscal compliance to support all services.

Essential Duties and Responsibilities:

• Ensures overall organizational integrity within the site through compliance with all local, state, federal, and other regulations
• Ensures program and financial compliance for each grant funded to include driving efforts for achieving performance goals, clean audits, and balanced budgets
• Functions as a leadership role at the site among the management team and in support of the President & CEO
• Strategizes with management from operations, compliance, and fiscal perspective to design, implement, and/or update programs and services to meet the needs of clients and the community
• Coordinates with site Managers/Coordinators to prepare and submit reports as required for funder, regulatory entities, and internal purposes
• Performs grants management to include researching, preparing, and submitting grant applications, renewals, and modifications as needed to support program activities in collaboration with national Operations and Development departments
• Ensures client file and program data audits are conducted to ensure compliance with funders as well as organization standards
• Collaborates with the Budget Analyst to prepare, modify, and monitor budget for entire site and each program/grant funded to include forecasting and strategizing to balance the budget
• Ensures all revenue and expenditures are allowable, allocable, and reasonable based on requirements for funding sources and general non-profit compliance to include following required procurement methods and collaborating with Accounting for proper recording
• Approves all site expenses to include overseeing distribution and accounting of petty cash, site credit cards, and other financial transactions ensuring internal controls are maintained
• Oversees tracking, collecting, and reporting of program rents & fees from program participants
• Ensures grant billings are in conformance with grants and budgets to include timely preparation, submission, and collection in collaboration with the Budget Analyst
• Manages site payroll by ensuring a thorough review of employee time sheets and payroll reports to ensure proper allocation methods in collaboration with Human Resource Generalist
• Participates as a leadership level position in staff recruitment, hiring, retention, training, evaluation, termination, and supervision as applicable and ensures complete personnel files are maintained in collaboration with Human Resource Generalist
• Coordinates with National Office to ensure site licenses, permits, and insurance certificates are maintained as required by law and funders
• Collaborates with the Program team to ensure database maintenance and data quality for accurate grant and program reporting, client information, donation tracking, etc.
• Coordinates with National Office, landlords, and property management on lease agreements/addendums and facility maintenance to ensure compliance with regulations to include health and safety codes
• Coordinates with National Office to ensure site Information Technology (IT) needs are met
• Coordinates with all departments to oversee and maintain site inventory of supplies
• Other duties as assigned by supervisor

Qualifications

Requirements and Qualifications:

• Bachelor’s degree in a social service field preferred or 3-5 years’ lived experience in compliance
• Strong computer skills in: MS Work, excellent Excel skills, PowerPoint, Outlook, Work.
• Excellent written and verbal skills
• Very detail oriented and organized
• Knowledge of grant compliance
• Excellent, professional phone skills
• Experience maintaining files and records both computerized and hard copy
• Able to fluently read, write and communicate in English
• Able to comfortably, both mentally and physically, perform all aspects of job description and other duties as assigned by supervisor
• Ability to prioritize and switch priorities at a moment’s notice
• Able to effectively interact in a professional manner with a variety of government agencies, state, county city and federal
• Some supervision experience is desired

Physical Requirements:

• Ability to bend and lift light objects
• Ability to sit for extended periods of time while viewing a computer monitor
• Dexterity of hands and fingers to operate a computer keyboard
• Capable of hearing and speaking to exchange information
• Seeing to read reports and data
• Ability to speak English
• Must be able to work in a noisy, busy environment.