Summary:

A fast-growing construction company is seeking an energetic, creative individual with strong work ethic and attention to detail to join our team. The ability to work independently and handle multiple tasks is a necessity. This position is a full-time position that will manage and perform various accounting and bookkeeping tasks and other support assistance as directed. Candidate will have a minimum of 3-5 years office, accounting and bookkeeping experience preferably in the construction industry. This is a challenging position that involves a variety of responsibilities and requires strong organizational and management skills.

Essential Duties and Responsibilities:

Ability to maintain accounting functionality/organized system.

Maintain and Manage Accounts Receivable, Accounts Payable per project on a daily basis.

Collection, Analyze, Organize, and Prepare of monthly draw submission to bank by closely working with our Project Managers on current projects for submission to Architect.

Data Entry of all Accounts Payable per project assignmentCredit application manage for files per project.

Review accuracy of subcontractor and vendor billings and all appropriate paperwork (lien waivers, certification, etc)

Maintain signed Change Orders and Sub signed Change Orders for System and billing.

Assist in maintaining COI’s from subcontractors.

Assist with expense recording, job cost tracking and data entry.

Assist with project work including proofreading, copying and binding presentations/client deliverables.

Prepare and coordinate presentations and briefing material, of a highly confidential nature, for use at senior level management meetings to ensure accurate and comprehensible presentations.

Draft, edit and distribute correspondence and assist managers or other staff with their daily functions to ensure department goals are achieved and staff is notified of important information.

Perform a variety of complex and specialized administrative and office support functions to ensure the daily operations of the office run efficiently and professionally.

Assist other managers with questions and serve as key contact to ensure all requests are responded to in a timely manner pertaining to projects.

Desired Skills and Experience:

Focus on Construction and Development Industry Standard Cost Codes/Job Costing is a must

Quickbooks software experience REQUIRED

A minimum of 3-5 years’ experience as an Accounting Bookkeeper

Knowledge of accounting within the Industry in Federal, State and Local Municipalities

Accounting experience within our industry preferred

Ability to manage time effectively and provide innovation when needed

Willingness to understand corporate and industry practices and standards, processes and activities

Proficiency in job costing based on construction industry standard cost codes is required

Ability to setup AIA formatted pay applications within the accounting system

Strong analytical mind who knows how to resolve problems and work well with vendors

Attention to detail/accuracy, quick learner and internally motivated to seek out answers, generate ideas, and develop new skills

Excellent written and oral communication skills to effectively disseminate information and convey concepts, ideas and information to all levels of employees and external customers

Ability to set priorities, organize work and work in high production environment while responding quickly and effectively under pressure, changing priorities and tight timelines/deadlines

Team player who can operate effectively within a matrix management environment

Prerequisites:

Must be consistently detail oriented.Strong organization skills.

Ability to recognize personal shortcomings.

Excellent written and verbal skills.

Ability to listen and understand intents and goals.

Ability to think creatively and innovatively.

Professional judgment and discretion that comes from experience in working with customer services, internal teams, and 3rd party consultants.

Proficiency in Microsoft Office.

Analytical skills to forecast and identify trends and challenges.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Office management: 3 years (Required)

Work Location: In person