Job Description

POSITION PURPOSE:

Assist in review, audit, and processing of invoices received to ensure timely and accurate payment to maximize cash discount.

TASKS:

• Review expense type invoices and validate vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized approval prior to processing the invoices into ERP system (Oracle).

• Data input vendor invoices, debit, and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approve batches to post to AP.

• Research and resolve issues related to invoicing, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment.

• Performs other relevant job duties as required.

REQUIREMENTS:

• Education/ Certifications: (Required & Preferred)

• High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties

Experience:

• One year of experience in accounts payable processing or transferrable skill

• Data entry

Knowledge:

• Basic understanding of accounting, reconciliations, and accounts payable functions

• Additional training in bookkeeping concepts and procedures preferred

• Working knowledge of MS Office Suite

Skills/ Abilities:

• Strong administrative skills including attention to detail, organization

• Ability to communicate well verbally and in writing with internal departments, vendors, and customers

• Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly

• Self-starter who takes initiative

Ability to maintain a high degree of confidentiality

PHYSICAL ENVIRONMENT / DEMANDS:

• Position is fully remote. Expectation is that the associate has a quiet place to work with high speed internet at their home.

• Incumbent may sit for long periods of time at desk or computer terminal

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. 

• Incumbent may use calculators, keyboards, telephone, and other office equipment during normal workday

• Stooping, bending, twisting, and reaching may be required in completion of job duties