Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. 

USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.

Responsibilities

Performs a variety of duties to support assigned health care professionals such as scheduling, handling phone calls, greeting customers, and correspondence; assists with special projects and management functions; perform highly diverse administrative and project focused duties; utilize proven skills in prioritizing and multi-tasking in a fast paced working environment; manages and prioritizes multiple assignments simultaneously and effectively such as, as acting as a liaison between internal and external customers by greeting customers, answer and triage phone calls; administers and coordinates calendar, schedules, and on call for medical oncologists; coordinates credentialing with appropriate department for physicians upon hire and when requested; completes and maintains hospital credentialing for medical oncologists; assists in onboarding of new medical oncologists; attends, prepares agenda, and takes minutes for monthly practice meetings for medical oncologists; generates minutes timely and sends out prior to meetings; composes and prepares a variety of correspondence (e.g. reports, forms, presentation materials, messages, etc.) as required; coordinates management functions and assists in special projects; perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, domestic and international travel arrangements, ensuring manager’s meeting preparedness (e.g. assemble meeting materials & pre-reads), preparing expense reports; anticipate needs of manager, physicians, and/or team, and take appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet al deadlines; interface in a professional manner with senior executive and medical oncologists, handle confidential information with discretion and demonstrate diplomacy and excellent judgement in dealing with sensitive situations; prioritize activities and take action based on an understanding of departmental objectives and business needs; maintain and organize office operations and procedures such as filing system, expense reports as appropriate, purchase orders, office supply orders, and other administrative services; adhere to T&E policies, including booking international and domestic travel, reconcile business expenses for medical oncologists; prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.); maintains professional and technical knowledge by remaining current with USA-MCI continuous learning modules; additional coordination of activities and projects as needed; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.

Qualifications

High school diploma or equivalent and five years of adminitrative or secretarial experience in a medical office. Bachelor's degree preferred and will substititue on a year-for0year basis for the required experience. Supervisory and oncology experience are preferred.