Duties

This vacancy is also being announced concurrently with vacancy announcement FRTIB-24-MP-024-12363094 under Merit Promotion procedures. Please review that announcement to see if you are eligible for consideration under Merit Promotion procedures. NOTE: Applicants must apply separately for each announcement in order to be considered.
This position is located in the Office of Resource Management (ORM), Management Operations Division, Mission Support Branch. The incumbent provides general support and coordination for established administrative and programmatic operations relating to contracting/procurement as well as assisting with activities in other ORM administrative program areas such as property management, transit, purchase and travel programs, time and attendance, and budget and financial management. The incumbent serves as a Contracting Officer's Representative and the liaison between ORM program managers (PMs) and FRTIB procurement officials for all administrative matters relating to ORM contracts or interagency agreements (IAAs), Memorandums of Understanding (MOUs) and Memorandums of Agreement (MOAs).
The major duties of the position are:

• Coordinates and communicates between ORM and FRTIB procurement officials to ensure the effective administration of contracts, IAAs, MOUs and MOAs. Receives, processes, and administers the closeout or renewal of ORM contracts, IAAs, MOUs and MOAs. Performs data entry using FRTIB automated procurement system(s) for contracts, IAAs, MOUs and MOAs.
• Collaborates with ORM program managers to monitor status, completion, and renewal of various contracts, IAAs, MOUs and MOAs. Establishes and manages tools and processes to track and maintain ORM systems for monitoring, managing and reporting on contracts, IAAs, MOUs and MOAs.
• Serves as principal liaison between ORM and FRTIB procurement officials regarding business and management activities related to ORM contracts, IAAs, MOUs and MOAs. Maintains records of ORM Contracting Officer Representation designations.
• Gathers purchase request information and processes and uploads purchase requests; ensures required information and documentation are complete.
• Conducts fact-finding and analysis into various business and management practices for application to agency administrative programs or operations, reconciles conflicting data, and extracts and summarizes key findings and recommendations. Monitors regulatory, procedural, and operational changes that may affect the activities and work processes of administrative programs, operations and services.
• Reviews, compiles, and organizes materials in various formats to incorporate into reports, presentations, or other formats.
• Assists in drafting administrative program procedures, desk manuals, findings, reports, correspondence, Risk and Control Matrices and other written materials for mission support programs.
• Investigates problems and issues related to resource management programs or operations, collaborating with others in gathering data and identifying potential solutions.

Requirements

Conditions of Employment

U.S. Citizenship is required.
All qualification requirements must be met by 04/03/2024. Your application package will not receive consideration if it is missing any of the required documents under the "Required Documents" tab.
Probationary Period. One-year probationary period may be required.
Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
Selectee must complete and submit a confidential financial disclosure as a condition of employment.
Background Suitability Investigation. Continued employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance. If selected, you may be offered tentative employment until the background investigation has been fully adjudicated.
Federal Acquisition Certification for Contracting Officer's Representatives (FAC-COR) Level I is required for this position. The selectee must complete the training requirement within 6 months of hire date and all requirements for Level II as directed by supervisor.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Veterans' Preference. If you are claiming veterans' preference you must submit supporting documentation as described in the "Required Documents" section. Visit the Feds Hire Vets website for more information regarding veterans' preference.
  Interagency Career Transition Assistance Program (ICTAP). The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if this vacancy is within your ICTAP eligibility, you apply under the instructions in this announcement, and you are found Well Qualified for this vacancy. Well Qualified means you must meet all the minimum qualification standards listed above and be assessed and assigned the rating of at least Well Qualified to receive special selection priority. Well Qualified is further defined as possessing the Basic Qualifications and meeting the specialized experience noted above.
  You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition website.
  Please be advised, the following documents are required even if you are already a current federal employee or employee of the FRTIB:
  1. Resume(please include on your resume the experience you wish to be considered for the review of your qualifications, the dates of employment with month, day and year, and hours worked per week). Resumes that do not contain all of the necessary information to determine qualifications may be marked as insufficient and applicants may not receive consideration for this position. Your latest resume submission is the one that will be used to determine your qualifications.
  2. Responses to the occupational questionnaire.
  3. You must submit supporting documents verifying your selection priority eligibility or any preference eligibility along with your application package. Omitting these documents may result in no preference being adjudicated for you. These documents may include, but are not limited to:

  • Veteran's documentation. All veterans must submit a DD-214, Member Copy 4. If you are currently on active duty, you must submit an official statement of service from your command or other official documentation that proves your military service was performed under honorable conditions.
  • Preference eligible documentation. If claiming 10-point preference you must submit the final VA letter including percentage (please do not include letter from VA noting specific private medical information), as well as the DD-214 Member Copy 4. The SF-15 will be requested if selected.
  • ICTAP documentation. RIF separation notice along with your last performance rating or appraisal.

  4. College transcripts. Transcripts must be legible and possess the school name imprinted on the transcript or be on school letterhead; you may be asked to submit official transcripts upon selection. (This is only required if you are using education to meet the above Qualifications of the position).

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  You must apply through the USAJOBS online job application system. It is your responsibility to ensure the complete application package is submitted by 11:59 PM (EST) on 04/03/2024 to receive consideration.
  For details on applying through USAJOBS, please locate the "Apply" section at: USAJOBS Help Center | How to
  FRTIB will only consider the last copy of the document uploaded/faxed when determining your eligibility and qualifications. For example, if you upload/fax two or more resumes only the last resume uploaded/faxed and submitted will be considered.
  Note to applicants: To expedite the application review, please ONLY submit the documentation that is requested in the announcement. Do not submit:

  • Diplomas of any type (NOTE: A diploma certifies completion of a course of study. A transcript is record of courses taken and grades achieved.)
  • Letters of recommendation, reference, or congratulations, etc.
  • Any documents with a picture of the applicant
  • Awards documentation, including SF-50's for awards
  • Performance appraisals (only ICTAP eligible applicants need to submit their latest performance appraisal)
  • Evaluations of any type

  This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
  Paper applications and information sent by mail will not be accepted. If you are unable to apply online view the following link for information regarding submission of an alternate application.

  Agency contact information

  HR Operations

  Phone

  202-942-1600

  Email

  hroperations@tsp.gov

  Address

  Federal Retirement Thrift Investment Board
  Office of Resource Management
  77 K Street NE
  Washington, DC 20002
  US

  Next steps

  Once your application package is received you will receive an acknowledgement email that your submission was successful. If your final rating places you among the top candidates, your application will be referred to the selecting official for further review. If your name is referred to the selecting official, you may be contacted directly by the office for a possible interview. You may also check the status of your application through your USAJOBS profile.
  When the entire vacancy announcement process has been completed you will receive notice via email (or by mail if no email address was provided during the application process). Please allow at least 4-6 weeks after the vacancy has closed to inquire about the status of your application.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

United States Citizens