Duties

Provides administrative support assistance for the 502nd Force Support Squadron. Reports directly to the flight chiefs and/or operations officer. Duties include but are not limited to administrative support to the Flight Chiefs, Assistant Flight Chiefs and Operations Officers within the squadron. Knowledgeable in Word, Power Point, Excel, Microsoft Outlook and can build presentations using each of these tools and produces reports and other information upon request. Takes own initiative and continually devises and recommends changes in administrative procedures, internal controls and ensures that changes follow proper AFI procedures and/or other appropriate guidance. Reconciles purchase card orders, invoices and other reports that apply to the flights. May be appointed as the NAF/APF purchase card holder or approving official. Provides updates to schedules and policies to all activity managers. Responds to inquiries and notifies appropriate staff members with information or recommendations and prepares responses. Screens calls and visitors when appropriate and answers questions consistent with administrative policies set in place. Receives/screens all correspondence for flight chiefs, and operations officer, composes/prepares reports and correspondence, some of which may be confidential in nature, and prepares for signature. Responsible for receipt, control, safekeeping and appropriate actions on all material received. Builds timelines and keeps supervisors/flight chiefs abreast of forthcoming events and informs on status of projects. Maintains a calendar for all flight activities to include events, meetings, suspense's', etc. Reviews 502 FSS website/Facebook page to ensure that squadron information posted is correct and current. Maintains files in accordance with ERM practices if applicable and keeps library of all pertinent instructions, pamphlets, and other guidance that supports the flights. Responsible for all aspects in maintaining/reporting payroll and personnel actions. Serves as alternate timekeeper for each activity manager and creates individual time/pay records for each pay period via applicable automated payroll system (SETS). Advises approving officials when timecards are ready for approval. Prepares and/or instructs activity managers on preparation of purchase requests through IBPS NAF-T System. Prepares, instructs, and advises managers on how to use Defense Travel System (DTS). Assists in preparing the AF2583; Request for Personnel Security Actionin support of Squadron Security Background Checks, and assist squadron security manager in ensuring completion of employee background checks in JPAS. Prepares cash reports and notifies supervisor of any erroneous information for corrections. Maintains supplies for flights.
If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12364949

Requirements

Conditions of Employment

• This position requires the incumbent to complete a background investigation with favorable results.

How You Will Be Evaluated

• Benefits

  Review our benefits

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume

  Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
  

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript

  As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
  NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

• How to Apply

  To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
  The complete application package must be submitted by 11:59 PM (EST) on 04/09/2024 to receive consideration.
  To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
  It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
  Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
  To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

  Agency contact information

  JBSA Lackland NAF HR Office

  Email

  802fss.fsmh@us.af.mil

  Address

  JBSA Lackland Community Services Flight
  802 FSS/FSCN
  1720 Patrick Street Bldg 5311
  Lackland AFB, TX 78236-5243
  US

  Next steps

  If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.