Program Manager (PM) Job Description

Urban Ed Academy

Location: Hybrid (In the Bay Area)

Supervisor: Director

Work Periods: Full-Time, 12 month

Direct Supervision Exercised: As Assigned

Role Type: Salaried-Exempt 

About Urban Ed Academy

At Urban Ed Academy, we're on a mission to ensure every student gets the chance to learn from a Black male educator. We know representation in the classroom is a powerful catalyst for improving educational outcomes for all students. 

Our educator fellowship program, Man the Bay, is all about tackling the obstacles that Black male educators face when entering the profession. We recruit, house, train, and support their professional development throughout all 4-years — because students deserve to see themselves in the classroom. Our vision is for every student in the Bay Area and beyond to have one Black male educator in their lifetime.The last year has been a major inflection point for us as an organization as we continue to build out our team. We have an emerging culture that values energy, creativity, and innovation in building a solution that no one has gotten right yet. We will continue to iterate until we find the right processes and people. We want to build relationships that last and programs that expand beyond the Bay Area. That growth will take time, and we are inviting people to invest in our potential. 

About the Role

The Program Manager at Urban Ed Academy (UEA) holds a central leadership position responsible for comprehensive oversight of grants management, stakeholder engagement, program design, and financial stewardship. This role plays a critical role in advancing UEA's mission by ensuring grant compliance, spearheading program initiatives, and cultivating strategic partnerships. 

Key Responsibilities:

• Grants Management and Implementation:
  • Lead the execution of all local grants, ensuring timely and successful achievement of objectives and compliance.
  • Cultivate and maintain strong relationships with grant funders and partners to foster collaboration and support.
  • Diligently oversee grant budgets, ensuring proper fund allocation and adherence to requirements.
  • Collaborate closely with the development team to identify and secure grant opportunities aligned with program goals.
  • Work in conjunction with grants specialists within the governing grants funder and partner closely with the development team to manage grant renewals effectively and streamline reporting processes.
• Stakeholder Engagement and Community Building:
  • Strengthen relationships with school principals and community members to garner support and insights.
  • Conduct regular campus visits to observe program implementation and gather valuable feedback.
  • Cultivate and manage partnerships with organizations aligned with UEA's mission and goals.
  • Attend community meetings and serve on relevant boards and task forces on behalf of UEA.
• Program Design and Implementation:
  • Develop a comprehensive program calendar and scope of work aligned with UEA's mission and objectives.
  • Ensure program activities consistently align with UEA's mission and vision, reflecting the organization's core values.
  • Stay informed about current educational and nonprofit trends to enhance program design and impact.
  • Collaborate closely with cross-functional teams to support program development and communications, ensuring a cohesive approach.
  • Implement measures to safeguard program staffing and secure locations, prioritizing participant and staff well-being.
  • Develop and implement a strategic recruitment plan in collaboration with recruitment and engagement and operations/HR teams.
  • Organize and attend all community events in collaboration with the Program Coordinator to enhance program visibility and community engagement. Provide onsite support to oversee the day-to-day facilitation of programs. 
• Feedback Survey Implementation and Analysis:
  • Design and implement surveys to gather data for program improvement and participant satisfaction.
  • Analyze survey results to identify trends and areas for program enhancement for participants, mentors, and other stakeholders.
• Financial Responsibilities and Budget Management:
  • Attend financial management and reporting training sessions to build financial acumen.
  • Collaborate with the leadership team and Operations/HR to effectively manage the program budget.
  • Ensure compliance with financial regulations and reporting requirements.

Additional Responsibilities

• Actively participate in cross-functional team meetings and occasionally take the lead.
• Collaborate closely with the Director of Recruitment and Engagement and the Director of Impact and Learning to ensure the fulfillment of grant and program requirements.
• Cultivate a culture of collaboration and open communication among team members, mentors, and stakeholders.
• Regularly provide comprehensive monthly updates on program progress, highlighting achievements, addressing challenges, and outlining planned actions.
• Thoroughly document feedback obtained from campus visits and stakeholder meetings.
• Disseminate analyzed results and valuable insights derived from the feedback survey cycle.
• Periodically shadow team members to offer support and facilitate professional development opportunities.

Qualifications and Skills:

• Bachelor's degree in a relevant field (e.g., Education, Social Sciences, Nonprofit Management) required.
• Proven experience in program management, particularly in grants management within educational or nonprofit settings, with knowledge of budgeting, grants implementation, reporting, and management.
• Strong organizational and project management skills, demonstrating the ability to effectively manage multiple projects.
• Excellent interpersonal and communication skills, including experience in invoicing and grant-related communications.
• Proficiency in data collection, analysis, and reporting, with a keen eye for detail and accuracy.
• Familiarity with culturally responsive training and education principles to ensure inclusive program design.
• Strong written and verbal communication skills, with the ability to convey complex information clearly and effectively.