The Administrative Specialist works within the Office of the Chair in the Department of Family Medicine and Community Health under the supervision of the Administrative Manager and with a team of other administrative support staff. This role will provide administrative support to the Office of the Chair by coordinating student coverage for the main office, serving as a back-up to other colleagues within the Office of the Chair, and supporting the Promotions Committee with preparing and building faculty promotion packets, tracking faculty clock changes, and preparing materials and presentations throughout the year in anticipation of dossier due dates. The Administrative Specialist will also work on various projects that may be department-wide in scope to advance the operations and mission of the department.

• 10% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• 20% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• 20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• 20% Serves on committees and attends meetings, representing the interests of the unit or program
• 15% Prepares, compiles, and submits faculty promotion materials and packets, prepares and submits attestations for faculty, and assists with faculty promotional clock changes/extensions, meetings, and presentations.
• 5% Hires and supervises student hourly workers to provide front desk coverage.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit:

Preferred
Bachelor's Degree

Required:
- Ability to communicate effectively and professionally, both orally and in writing.
- Familiarity and experience with Microsoft Office suite.
- Ability to manage time effectively and work independently with minimal supervision.
- Excellent organizational skills.
- Experience in an administrative setting providing administrative support and coordination.
Preferred:
- Knowledge of faculty attestation and promotion process including schedule development, promotion process management, and portfolio/dossier preparation.
- Ability to establish and maintain effective working relationships, including communicating and collaborating with a diverse group of colleagues ranging from faculty, staff, and students.

Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $42,600 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $42,600 but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.
Benefits information can be found at:
SMPH Academic Staff Benefits flyer: Additional Information:

The University of Wisconsin Department of Family Medicine and Community Health (DFMCH) is a large, tier-one clinical department in the UW School of Medicine and Public Health that offers outstanding educational and research programs. UW DFMCH has 204 faculty, 211 adjunct faculty, and 170 staff located throughout the state transforming health care for all. There are over 160 residents in our sponsored and academic partner programs, with the Madison residency program ranking ninth in the nation for 2023. More than 400 medical students train in the department each year. In fiscal year 2023, our physicians and residents practicing at 17 clinics throughout the state managed over 403,900 patient visits - an integral part of the department's success that demonstrates its commitment to patient care. Research funding from the NIH and other state, federal and private sources exceeded $6.7 million in fiscal year 2023 and supported major research projects in pain management, opioid prescription guidelines, mobile health for alcohol use disorder treatment, management of sinusitis, and infectious disease surveillance. Learn more about our department's work by visiting
DFMCH has a Diversity, Equity, and Inclusion (DEI) Committee that was formed in 2015. The committee's vision is for DFMCH to be a place where everyone feels engaged, included, and has a sense of belonging; a place that reflects the community we serve at all levels. Learn about our DEI commitment here:
University sponsorship is not available for this position. The selected applicant will be responsible for ensuring their continuous eligibility for employment in the United States on or before the effective date of the appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Paige Steinert
608-890-1740
Relay Access (WTRS): 7-1-1. See for further information.

Administrative Specialist(AD006)

A53-MEDICAL SCHOOL/FAMILY MED/FAMILY MED

Academic Staff-Renewable

296386-AS