Summary
The Federal Retirement Thrift Investment Board (FRTIB) is looking for a highly qualified and motivated individual to serve as an Administrative Specialist.
This Job Opportunity Announcement (JOA) may be used to fill other Administrative Specialist, GS-0301-9 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.
This job is open to

• Career transition (CTAP, ICTAP, RPL)
  Federal employees who meet the definition of a "surplus" or "displaced" employee.
• The public
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.
• Veterans

Clarification from the agency
United States Citizens
This job is also open in another announcement to:

• Career transition (CTAP, ICTAP, RPL)
• Family of overseas employees
• Federal employees - Competitive service
• Individuals with disabilities
• Military spouses
• Peace Corps & AmeriCorps Vista
• Special authorities
• Veterans

This job is also open in another announcement to:

• Career transition (CTAP, ICTAP, RPL)
• Family of overseas employees
• Federal employees - Competitive service
• Individuals with disabilities
• Military spouses
• Peace Corps & AmeriCorps Vista
• Special authorities
• Veterans

Duties
This vacancy is also being announced concurrently with vacancy announcement FRTIB-24-MP-027-12372937 under Merit Promotion procedures. Please review that announcement to see if you are eligible for consideration under Merit Promotion procedures. NOTE: Applicants must apply separately for each announcement in order to be considered.
This position is located in the Office of Resource Management. The incumbent has responsibility for providing support and assistance to senior managers and staff in carrying out and supporting the administrative and program management functions of the organization.
The major duties of the position are:

• Manages the administrative functions for the office, including coordinating and arranging telephone and equipment installation and repair, overseeing space and furniture issues, and maintaining and ordering office supplies and equipment.
• Responds to inquiries and administrative problems brought to the office by members of the staff, other FRTIB organizations, or external organizations and individuals.
• Applies knowledge of personal computers and various software applications to accomplish work activities, including preparing written materials and presentations, reviewing and distributing electronic messages, tracking action and suspense items, and maintaining databases and automated records.
• Arranges meetings and conferences for the Director with officials and other staff. Notifies participants, secures meeting space and resolves logistical issues. Develops information and materials in advance of meetings.
• Compiles and organizes essential information and materials for the Director in advance of appointments and ensures that senior officials are briefed on matters to be discussed and considered before scheduled meetings.
• Updates and maintains office budget and financial records, including expenses for supplies, travel, procurements, and information technology. Analyzes and prepares budget estimates and projections based on historical usage and expected needs.
• Coordinates all travel arrangements for the Director, and other office staff.
• Performs other duties, as assigned.

Requirements
Conditions of Employment
U.S. Citizenship is required.
All qualification requirements must be met by 04/26/2024. Your application package will not receive consideration if it is missing any of the required documents under the "Required Documents" tab.
Probationary Period. One-year probationary period may be required.
Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
Background Suitability Investigation. Continued employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance. If selected, you may be offered tentative employment until the background investigation has been fully adjudicated.
Qualifications
Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 07, in the federal government. Specialized experience is defined as : providing administrative support in the areas of correspondence management, office operations and travel; interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; records management; creating budget estimates and projections, and monitoring; using the Microsoft Office Suite to create and update documents, spreadsheets and presentations; drafting written correspondence to convey information and guidance on administrative processes and procedures; and, consolidating general meeting and budget materials for management review.
OR
Master's or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree. This education must demonstrate the knowledge, skills, and abilities necessary to do the work. (Note: One year of graduate level education is considered to be 18 semester hours or 27 quarter hours).
OR
A combination of education and experience.
*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Education
If this position has an education requirement, or if you are qualifying for this position through education, you must provide your transcripts to support your educational claims. Transcripts may be unofficial copies, but they must come from an accredited college or university, and they also must include course names and the number of credit / semester hours. Click here to search the database of accredited institutions.
Foreign Education. If you are using education completed at foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in the interpretation of foreign education programs. Foreign education must be deemed equivalent to that gained at an accredited U.S. education program. For further information visit the U.S. Department of Education's website concerning foreign qualifications.
Additional information
The FRTIB offers wonderful benefits and work/life-balance flexibilities to help empower and reflect respect for our employees. Our comprehensive benefits package includes paid time off*, life insurance, health benefits, and participation in the federal retirement system. We offer, as applicable, flexible work hours, telework, annual and sick leave, transit and childcare subsidies, free and confidential employee assistance and occupational health referral services, free on-site fitness center, and off-site fitness membership reimbursement.
Further benefits and flexibility details are located here: FRTIB Employee Benefits.
The FRTIB offices are conveniently located within a few blocks of the Union Station metro station. In addition, private parking is available in the building at the posted daily and monthly rates.
Relocation expenses are not authorized for this position; however, other recruitment incentives may be authorized.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
To preview the occupational questionnaire, click on the following link https://apply.usastaffing.gov/ViewQuestionnaire/12372936.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Administrative Support : Skill in providing administrative support that includes calendar management, travel arrangements, budget and general coordination with staff to ensure the smooth operation of an office.
Office Operations : Knowledge of policies and procedures of an organization in order to establish and maintain effective business practices to support operations.
Writing : Skill in crafting a variety of written materials using word processing and spreadsheet software.
For Delegated Exam referral lists, Category Rating procedures will be used to rate and rank candidates. The category assignment is a measurement of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: Best Qualified, Well Qualified or Qualified.
Best Qualified - Meets the minimum qualification requirements and excels in most requirements of the position.
Well Qualified - Meets the minimum qualification requirements and meets most requirements of the position.
Qualified - Meets the minimum qualification requirements, but does not possess the relevant competencies to a substantive degree.
If you are found Best Qualified for this vacancy your application may be referred to the selecting official for further review.
Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
The Category Rating process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  Veterans' Preference . If you are claiming veterans' preference you must submit supporting documentation as described in the "Required Documents" section. Visit the Feds Hire Vets website for more information regarding veterans' preference.
  Interagency Career Transition Assistance Program (ICTAP) . The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if this vacancy is within your ICTAP eligibility, you apply under the instructions in this announcement, and you are found Well Qualified for this vacancy. Well Qualified means you must meet all the minimum qualification standards listed above and be assessed and assigned the rating of at least Well Qualified to receive special selection priority. Well Qualified is further defined as possessing the Basic Qualifications and meeting the specialized experience noted above.
  You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition website.
  Please be advised, the following documents are required even if you are already a current federal employee or employee of the FRTIB:
  1. Resume (please include on your resume the experience you wish to be considered for the review of your qualifications, the dates of employment with month, day and year, and hours worked per week). Resumes that do not contain all of the necessary information to determine qualifications may be marked as insufficient and applicants may not receive consideration for this position. Your latest resume submission is the one that will be used to determine your qualifications.
  2. Responses to the occupational questionnaire.
  3. You must submit supporting documents verifying your selection priority eligibility or any preference eligibility along with your application package. Omitting these documents may result in no preference being adjudicated for you. These documents may include, but are not limited to:
  
  • Veteran's documentation . All veterans must submit a DD-214, Member Copy 4. If you are currently on active duty, you must submit an official statement of service from your command or other official documentation that proves your military service was performed under honorable conditions.
  • Preference eligible documentation . If claiming 10-point preference you must submit the final VA letter including percentage (please do not include letter from VA noting specific private medical information), as well as the DD-214 Member Copy 4. The SF-15 will be requested if selected.
  • ICTAP documentation . RIF separation notice along with your last performance rating or appraisal.
  4. College transcripts . Transcripts must be legible and possess the school name imprinted on the transcript or be on school letterhead; you may be asked to submit official transcripts upon selection. Transcripts are only required if you are qualifying based on education or a combination of education or experience.
  If you are relying on your education to meet qualification requirements:
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  You must apply through the USAJOBS online job application system . It is your responsibility to ensure the complete application package is submitted by 11:59 PM (EST) on 04/26/2024 to receive consideration.
  For details on applying through USAJOBS, please locate the "Apply" section at : USAJOBS Help Center | How to
  FRTIB will only consider the last copy of the document uploaded/faxed when determining your eligibility and qualifications. For example, if you upload/fax two or more resumes only the last resume uploaded/faxed and submitted will be considered.
  Note to applicants : To expedite the application review, please ONLY submit the documentation that is requested in the announcement. Do not submit:
  
  • Diplomas of any type (NOTE: A diploma certifies completion of a course of study. A transcript is record of courses taken and grades achieved.)
  • Letters of recommendation, reference, or congratulations, etc.
  • Any documents with a picture of the applicant
  • Awards documentation, including SF-50's for awards
  • Performance appraisals ( only ICTAP eligible applicants need to submit their latest performance appraisal)
  • Evaluations of any type
  This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
  Paper applications and information sent by mail will not be accepted. If you are unable to apply online view the following link for information regarding submission of an alternate application.
  Agency contact information
  HR Operations
  Phone
  202-942-1600
  Email
  hroperations@tsp.gov
  Address
  Federal Retirement Thrift Investment Board
  Office of Resource Management
  77 K Street NE
  Washington, DC 20002
  US
  Next steps
  Once your application package is received you will receive an acknowledgement email that your submission was successful. If your final rating places you among the top candidates, your application will be referred to the selecting official for further review. If your name is referred to the selecting official, you may be contacted directly by the office for a possible interview. You may also check the status of your application through your USAJOBS profile.
  When the entire vacancy announcement process has been completed you will receive notice via email (or by mail if no email address was provided during the application process). Please allow at least 4-6 weeks after the vacancy has closed to inquire about the status of your application.
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents
Veterans' Preference . If you are claiming veterans' preference you must submit supporting documentation as described in the "Required Documents" section. Visit the Feds Hire Vets website for more information regarding veterans' preference.
Interagency Career Transition Assistance Program (ICTAP) . The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if this vacancy is within your ICTAP eligibility, you apply under the instructions in this announcement, and you are found Well Qualified for this vacancy. Well Qualified means you must meet all the minimum qualification standards listed above and be assessed and assigned the rating of at least Well Qualified to receive special selection priority. Well Qualified is further defined as possessing the Basic Qualifications and meeting the specialized experience noted above.
You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition website.
Please be advised, the following documents are required even if you are already a current federal employee or employee of the FRTIB:
1. Resume (please include on your resume the experience you wish to be considered for the review of your qualifications, the dates of employment with month, day and year, and hours worked per week). Resumes that do not contain all of the necessary information to determine qualifications may be marked as insufficient and applicants may not receive consideration for this position. Your latest resume submission is the one that will be used to determine your qualifications.
2. Responses to the occupational questionnaire.
3. You must submit supporting documents verifying your selection priority eligibility or any preference eligibility along with your application package. Omitting these documents may result in no preference being adjudicated for you. These documents may include, but are not limited to:

• Veteran's documentation . All veterans must submit a DD-214, Member Copy 4. If you are currently on active duty, you must submit an official statement of service from your command or other official documentation that proves your military service was performed under honorable conditions.
• Preference eligible documentation . If claiming 10-point preference you must submit the final VA letter including percentage (please do not include letter from VA noting specific private medical information), as well as the DD-214 Member Copy 4. The SF-15 will be requested if selected.
• ICTAP documentation . RIF separation notice along with your last performance rating or appraisal.

4. College transcripts . Transcripts must be legible and possess the school name imprinted on the transcript or be on school letterhead; you may be asked to submit official transcripts upon selection. Transcripts are only required if you are qualifying based on education or a combination of education or experience.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
You must apply through the USAJOBS online job application system . It is your responsibility to ensure the complete application package is submitted by 11:59 PM (EST) on 04/26/2024 to receive consideration.
For details on applying through USAJOBS, please locate the "Apply" section at : USAJOBS Help Center | How to
FRTIB will only consider the last copy of the document uploaded/faxed when determining your eligibility and qualifications. For example, if you upload/fax two or more resumes only the last resume uploaded/faxed and submitted will be considered.
Note to applicants : To expedite the application review, please ONLY submit the documentation that is requested in the announcement. Do not submit:

• Diplomas of any type (NOTE: A diploma certifies completion of a course of study. A transcript is record of courses taken and grades achieved.)
• Letters of recommendation, reference, or congratulations, etc.
• Any documents with a picture of the applicant
• Awards documentation, including SF-50's for awards
• Performance appraisals ( only ICTAP eligible applicants need to submit their latest performance appraisal)
• Evaluations of any type

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
Paper applications and information sent by mail will not be accepted. If you are unable to apply online view the following link for information regarding submission of an alternate application.
Agency contact information
HR Operations
Phone
202-942-1600
Email
hroperations@tsp.gov
Address
Federal Retirement Thrift Investment Board
Office of Resource Management
77 K Street NE
Washington, DC 20002
US
Next steps
Once your application package is received you will receive an acknowledgement email that your submission was successful. If your final rating places you among the top candidates, your application will be referred to the selecting official for further review. If your name is referred to the selecting official, you may be contacted directly by the office for a possible interview. You may also check the status of your application through your USAJOBS profile.
When the entire vacancy announcement process has been completed you will receive notice via email (or by mail if no email address was provided during the application process). Please allow at least 4-6 weeks after the vacancy has closed to inquire about the status of your application.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request