7 Administrative Specialist Jobs in Madison, WI
State of Wisconsin Investment Board is Hiring an Administrative Specialist Near Madison, WI
- Manage members of our executive leadership team regarding complex calendars, schedule meetings, and appointments, and assist with daily schedule and logistics.
- Back-up support for other senior leaders.
- Travel and expense management coordinationusing Concur travel platform.
- Sensitive handling of confidential information.
- Purchase card order and statement reconciliation.
- Communication and coordination with internal and external audiences.
- Process documents for signature using DocuSign and Adobe.
- Credit and invoice reconciliation.
- Document creation using Excel, Word, and PowerPoint.
- Assist staff with questions and direct them to the correct resources as appropriate.
- Prepare presentations and ad hoc meeting material utilizing a combination of MS Office products.
- May be required to assist other SWIB personnel as needed in an administrative fashion.
- Due to the level of individuals this role would be supporting, the expectation would be 5 days a week in the office.
- Act as support for front desk duties such as welcome guests by greeting them, in person or on the telephone; answering or appropriately directing inquiries with courtesy, respect, and professionalism.
- Provide phone coverage backup for the front desk.
- Assembling board meeting materials and posting public meeting notices.
- Ensuring copy centers have appropriate supplies.
- Manage supply inventory, orders, periodicals, and vendor relationships.
- Manage facility work orders.
- Manage visitor parking stalls.
- Manage badge access as well as the employee onboarding/offboarding process.
- Submit service requests for copiers, replenish paper stock for copiers and change ink cartridges, if needed.
- Prior experience in an office administration role in a corporate environment is required.
- At least 3 years of travel management experience.
- Demonstrated customer service skills.
- Attention to detail.
- Demonstrated success with process improvement and/or automation of workflows.
- Self-motivated and driven to keep busy during varied pace workdays.
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint).
- Strong communication, collaboration, and interpersonal skills.
- Ability to work in close collaboration and cooperation with others.
- Excellent time management skills and ability to think independently.
- Eager to learn and tackle new things to expand knowledge to increase support to the organization.
- Ability to lift between 20-30 pounds when completing the task of stocking printer paper throughout the building for backup front desk coverage.
- Competitive total cash compensation, based on AON (formerly McLagan) industry benchmarks
- Comprehensive benefits package
- Educational and training opportunities
- Tuition reimbursement
- Challenging work in a professional environment
Job Summary
Full Time
$47k-59k (estimate)
01/21/2024
05/10/2024
swib.state.wi.us
Madison, WV
200 - 500
Related Companies
The job skills required for Administrative Specialist include Customer Service, PowerPoint, Time Management, Coordination, Leadership, Professional Development, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
02/06/2022: Charleston, SC
Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
01/07/2022: Boston, MA
Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
01/02/2022: Concord, NH
Employers rely on administrative specialist in preparing reports containing facts and figures.
03/02/2022: Buffalo, NY
Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
02/25/2022: Columbus, GA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
01/12/2022: Sioux Falls, SD
Administrative specialist skills are those related to organizing and effectively managing a workplace.
01/26/2022: Anaheim, CA
Administrative specialist requires strong organizational skills to juggle many tasks.
01/10/2022: South Bend, IN
Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
01/30/2022: Lynchburg, VA
Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
01/24/2022: Lubbock, TX
Step 3: View the best colleges and universities for Administrative Specialist.
Similar Jobs
Popular Articles
