Req #: 229784 Department: CENTER FOR STUDIES IN DEMOGRAPHY & ECOLOGY Job Location: Seattle Campus Posting Date: 01/05/2024 Closing Info: Closes On 01/19/2024 Salary: $4,985 - $6,705 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Center for Studies in Demography and Ecology (CSDE) is looking for a fulltimeBudget Fiscal Analyst Leadto support our population science research infrastructure center. The University of Washington is proud to be one of the nation’s premier educational and research institutions. CSDE is a cross-disciplinary population research center at the University of Washington funded by a grant from the NICHD, matching funds from the College of Arts and Sciences and other units at the UW, and faculty affiliate grant proposals.
DUTIES AND RESPONSIBILITIES
The following represents a variety of the responsibilities assigned to the person in this position. The examples represent typical work, but are not intended to be inclusive of all duties required for this position:
Payroll
Manage staff payroll and components of academic staff/faculty compensation in compliance with University, State and sponsor standards. Responsibilities include:

Process bi-monthly division staff payroll and components of staff, faculty, and student compensation.

Respond to payroll inquiries and counsel on payroll matters.

Audit timesheets in Workday for staff and students, ensuring staff are paid correctly.

Find and resolve payroll discrepancies, communicate issue to Administrator and staff if necessary to process underpayment and overpayment

Initiate costing allocations in Workday as requested by Administrator and Grants Manager

Assist Grants Manager with ECCs (Employee Compensation Compliance) and GCCRs (Grant and Contract Certification Report) processes and deadlines

Manage complex faculty salary distributions and allocations; monitor salary cap cost share, and processing retroactive salary transfers. Ensures salary allocations are in compliance with University and other granting organizations regulations; assist PIs with ECC and GCCR compliance.
Fiscal Management

Establish and maintain processes to monitor and approve and report fiscal activity for research awards and gift budgets. Responsibilities include:

Prepare monthly faculty financial reports inclusive of spenddown projections; meet with faculty regularly to review individual funding portfolios; assist faculty, lab managers, and the Administrator in analyzing and interpreting of financial data.

Participate in the preparation of budget summaries. Assist with special projects, reports and presentations as requested.

Assist Administrator with quarterly deficit reporting.

Recommend improvements for systems improvement and data organization as needed.

In collaboration with the Grants Manager, recommend and initiate appropriate internal controls and audit trails to assure spenddown compliance; investigate questionable entries and process adjustments.

Review and approve expenditures in Workday in accordance with grant, contract, Federal, State, and University of Washington regulations.

Update and manage the centralized budget/financial information systems for the Center.

Submit tickets to the College of Arts & Sciences Administrative Support Team (AST) for non-compensation fiscal corrections and funding transfers.

Serve as a approver for purchasing, reimbursement and miscellaneous payment entries online via Workday. Determine funding sources and review documents for audit/regulatory compliance. Ensure compliance with all UW, state, and funding agency policies, procedures, and regulations, including sponsoring agency cost accounting standards.
Other Responsibilities:

Collaboratively organize information in electronic and hard-copy format to facilitate workflow of fiscal and compliance management. Analyze and improve program workflow to facilitate effective and efficient operations.

Serve as an essential member of the Administration Core Team, attending Team meetings, contributing to Center policies and procedures, operational decision making, and serving as a peer resource for other program manages.

Recommend process improvements regarding the unit business process, quality control, and grants management in general.

Provide back-up grant management support to colleagues during leaves and high volume periods.

Other duties and assignments, as needed.
MINIMUM REQUIREMENTS

A Bachelor’s Degree with major study in accounting, business administration, or related field and two years of experience designing, developing, evaluating and interpreting financial information and budget/fiscal policies, or equivalent combination of education/experience.
ADDITIONAL REQUIREMENTS

Proficiency in Microsoft Excel, Word, Access.

Experience with purchasing and Workday.

Experience managing payroll.

Experience with budget reconciliation, accounting procedures and financial documentation.
DESIRED SKILLS

Ability to work independently and make decisions as necessary; ability to manage multiple priorities and to coordinate projects in a complex organization.

Must be highly organized, service-oriented, team-oriented, flexible and resourceful.

Proven attention to detail and ability to complete tasks with a high degree of accuracy.

Demonstrated experience with pre- and post-award management of federal and foundation awards.

Experience processing complex purchasing agreements and working with Purchasing.

Two years’ experience working in a research setting.

Experience working with UW fiscal and administrative systems and departments.

Experience with fiscal audit and/or working with research financial records

Familiarity or exposure to managing faculty, staff and Academic Student Employee (ASE) salaries
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.