Coordinates the compilation of data for the University’s printed class schedules.

Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver’s license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.

Coordinates with the Associate Vice Provost for Enrollment Management and Registrar the class schedule production calendar. Plans for classroom utilization needs in the event of an emergency on campus. Conducts a periodic classroom inventory to identity any changes to classrooms and reports findings to the campus Space Manager (Facilities Services).

Maintains open and effective communications with contacts in academic and administrative offices to ensure that the work of the office is accomplished efficiently and effectively. Communicates with the deans’ offices and other administrative units regarding planning renovation and technology upgrade projects prior to the schedule of class production cycle.

Schedules academic space for classes and other events and makes institutional space optimization recommendations to the Provost’s Office and college deans. Negotiates trades and shared relationships regarding academic class room space. Works closely with the Provost Office and/or campus Space Manager (Facilities Services) concerning room scheduling and/or space utilization issues.

Schedules, with the Information Technology programmers, the jobs used to roll forward past course information to future terms. Creates and distributes the class schedule production calendar and course scheduling instructions to the academic departments. Creates and maintains the inventory of general purpose classrooms in Banner. Works with Information Technology programs in the development and/or modification of Ad-Hoc reports. Responsible for maintain the Banner term table for the Miner Gold Card Office’s swipe card function. Responsible for testing upgrades made to the Banner and Ad Astra systems and reports results.

Supervises the documentation of procedures for room scheduling, final exam requests, and printed and online course and exam schedules. Creates and edits the Schedule of Classes in both print and online formats and implements style and content changes. Distributes, recovers, and supervises the production of the original edit, proof edit, and final edit for the printed Schedule of Classes with the office-campus printer. Maintains work sheet records on all proofing.

Oversees the integrity of the course database in Banner while the academic departments prepare their course schedules. Coordinates with the Curriculum Coordinator to ensure that section-level forms match curriculum-level forms in the student information system.

Supervises the scheduling of part-of-term dates, standard course time offerings, and final exam schedules. Develops and maintains the part-of-term and final exam scheduling index, and notifies departments.

Maintains Banner control forms and course registration course codes. Works with the academic departments to identify majors that require the registration advising hold placed in Banner prior to registration. Trains academic offices in creating term’s class schedules and faculty course assignments on the Banner system.

Manages and directs activities for Ad Astra Room Scheduling and course file updates.

Maintains the Texas Connection Consortium course forms.

Maintains the GoArmy course database file.

Approves access requests for general purpose classrooms and related services as needed through Facilities Services.

Notifies Facilities Services and Campus Police in opening classrooms for classes and events scheduled during weekends, holidays, and inter-sessions.

Maintains the retention schedule for course changes, room rescheduling and final exam requests.

Provides routing course scheduling reports to the academic departments.

Responsible for creating distance education and hybrid courses with the appropriate course fees based on information from the Instructional Support Services and Student Business Services offices.

Creates courses related to UT TeleCampus, credit-by-examination, and reservation for graduate credit Banner.

Communicates policies and procedures concerning room usage and final exams to university staff, faculty, and students.

Represents the Registration and Records Office in meetings pertaining to technology in classrooms, room utilization, and construction projects.

Supervises a full-time Scheduling Assistant.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education required: Bachelor’s Degree.

Minimum Experience required: Five years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and move up to 10 lbs.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; work in high, precarious places; outdoor weather conditions; and risk of electrical shock. The noise level for this work environment is usually moderate.

In keeping with its Access and Excellence mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.