Summary

Under limited supervision and with considerable latitude for the use of initiative and independent judgment, computes, classifies, records, and verifies numerical data for use in maintaining accounting records and works closely with the Shared Business Specialists to assist in tasks and projects assigned by the SBC Manager.

Essential Functions

Process business transaction requests from faculty and staff in the college (related to the activity at the Graduate Business Center).

Compiles and sorts documents, such as: invoices, work orders, checks, vouchers, and substantiates business transactions.

Verifies and posts details of business transactions, such as: funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.

Audits invoices against purchase orders and researches discrepancies.

Collects, reviews, and audits employee timecards for overtime worked and maintains attendance reports.

Examines work orders, payroll, and schedules to obtain data for calculations and tracks work orders by working with accounts payable, purchasing, and other University departments.

Investigates problems that vendors or purchasing agents have with obtaining payment for bills.

Tracks ProCard charges and reconciles statements.

Reconcile accounts of assigned areas based on institutional policies and procedures on a monthly basis.

Prepares vouchers, invoices, checks, account statements, reports, and reviews for accuracy.

Monitors accounts payable and receivables to ensure that payments are up to date.

Codes data for input to financial data processing system according to University accounting procedures.

Prepares expenditure reports and other financial statements for different funding sources.

Monitors and updates long distance calls list.

Performs periodic and as needed inventory of office equipment and supplies; generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Associate's degree

and

Experience: Five years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.