June 13, 2023

Executive Assistant to the President AND

Secretary to the Science & Arts Governing Board of Regents

Position Description
The executive assistant to the president plays a vital role in providing seamless support and assistance to the university’s chief

executive officer. Responsibilities of this position include maintaining effective communication with internal and external

constituencies, including the governing board of regents, state officials, alumni, and donors to the university. This “first impression”

position requires exceptional professional and interpersonal skills to effectively interact with diverse and complex public audiences.

Must be trustworthy and able to discern and secure confidential information. Successful candidate must also demonstrate a high

degree of independent initiative and self-direction and observe high standards of personal and professional integrity.

Knowledge and Skills
• Understanding of generally accepted office practices and effective communication skills;

• Ability to maintain strict confidentiality;

• Demonstrated proficiency with Office 365 software programs;

• Ability to learn and apply software applications necessary for job functions;

• Ability to work independently when necessary and interpret information clearly;

• Experience in budget management;

• Daily management of all incoming and outgoing communications from the Office of the President;

• Maintaining an efficient electronic record filing system;

• Serving the Governing Board of Regents as principal communications officer including agenda preparation for regular and

called meetings, maintaining accurate records of all board and committee meetings and actions, and coordinating all

necessary correspondence between the Board of Regents and all internal and external constituencies;

• Facilitating data gathering through effective interfacing with various campus departments; and

• Other duties as assigned.

Minimum Qualifications

Associate degree or 3 or more years’ experience performing secretarial and administrative support to executive personnel. Experience

with editing correspondence and proficient use of grammar, spelling, punctuation, and experience with computers.

Preferred Qualifications
Bachelor’s degree in business or related field. Five or more years’ experience in an executive or higher education administrative

position. Notary license.

Reports to: President

Salary: $40,000

Benefits: Institutional fringe package includes pension plans and life, health, dental and vision insurance.

Position: Clerical, Full-time, FLSA Exempt

Hours: 8 a.m.- 5 p.m., Monday - Friday. May require some evenings and weekends.

Start Date: On or before September 1, 2023

To Apply
Complete the Science & Arts application online at https://usao-gcgxy.formstack.com/forms/employment. In order for your
application to be complete, please submit a letter of application, detailed resume, copies of college transcripts (if applicable),

completed University application form and list of three professional references to the Human Resources Office, University of Science
and Arts of Oklahoma, 1727 W. Alabama, Chickasha, OK 73018-5322.

Application review begins immediately and will continue until the position is filled.

Employment is contingent upon the results of a national criminal and sex offender background check.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The University of Science and Arts of Oklahoma is an equal opportunity, affirmative action institution. Science and Arts welcomes

applications without regard to age, race, gender or gender identity, pregnancy, national origin, disability, religion, marital or parental

status, protected veteran status, military service, genetic information, or sexual orientation. Persons must have proof of legal authority

to work in the United States on the first day of employment.

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery

Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this

position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.