Job Description

The University of Indianapolis seeks applications for a Project Assistant for the Metropolitan Indianapolis Central Indiana Area Health Education Center (MICI-AHEC). The Project Assistant for (MICI-AHEC) will be responsible for clerical and administrative duties necessary to facilitate the work and ensure efficiencies, such as office ordering, reconciliation of credit cards, and voucher submission of invoices. This incumbent will report to the Executive Director of MICI-AHEC but is responsible for working with all staff within MICI-AHEC to ensure the seamless flow of the department. Other duties may include project management, scheduling meetings, assisting with camp enrollment/check-in, taking notes during meetings, and communicating with diverse groups of stakeholders. The work is fast-paced in a dynamic environment requiring an energetic, self-motivated, eager-to-grow, flexible individual.

Company Description

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Tuition Discount
• Retirement Savings Plan - 403B
• Paid Vacation and Sick Time Accruals
• Paid Holiday time and additional University days off
• Employee Discounts & Services
• Free Parking
• Onsite Health & Wellness Center

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.

Responsibilities

• Maintains schedule, travel plans, and expenses
• Coordinates the flow of information to include the reading of mail, highlighting issues of importance
• Screens telephone calls and provides responses to moderately complex questions that frequently require additional research or fact-finding
• Promotes activities through outreach and networking initiatives
• Tracks and monitors the program timeline and deliverables
• Prepares complex documents utilizing word processing software at an advanced level including specialized graphics software to produce all basic outputs
• Coordinates the collection, compilation, and summary/synthesis of data including accessing a variety of moderately complex programs to retrieve data and performs basic statistical calculations
• Prepares content materials for meetings
• Plans meetings where itineraries and arrangements are moderately intricate, on or off hospital premises, making arrangements for space, supplies/equipment, refreshments, and other needed services

Qualifications.

• High school diploma required, Associate degree preferred
• 2 years of relevant experience with demonstrated ability to work collaboratively with diverse internal/external constituencies
• Experience in office administration
• Clean acceptable driving record
• Strong knowledge of Microsoft Word, PowerPoint, Excel, and database programs
• Patient, flexible, organized, and detail-oriented
• Able to manage multiple projects concurrently
• Able to meet timelines, prioritize projects, and effectively communicate progress related to multiple projects
• Able to plan and execute large meetings and events with little supervision
• High level of written and verbal communication skills with all levels of the organization