Job Opening ID: 66219

Reports To: Chief Administrative Officer (CAO)

Working Title: Business Office Analyst

Department: Chemical & Biomolecular Engr

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004263

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5

Employee Class: Career

The Department of Chemical and Biomolecular Engineering (CBE) is one of six academic departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative duties associated with a fluctuating population of approximately 110 employees. With 17 faculty, 275 undergraduates and 90 graduate students, we offer a vibrant academic community and a quality educational experience for our students. Our faculty expertise and active research programs span topics ranging from the development of novel systems to produce biofuels and commodity chemicals for synthesis of materials and pharmaceuticals; to processes and systems that enable sustainable energy storage and conversion; to the development of nano- and biotechnologies for discovery and design of novel active molecules, materials and devices with applications in sustainable energy, sensing and human health.

Under the general supervision of the Department CAO in the Department of Chemical and Biomolecular Engineering, the Business Office Analyst initiates and provides support for various department projects as needed and also provides high level administrative and analytical support, event coordination, financial and operational support for the Department. The responsibilities of this position encompass a wide-range of duties that are especially time sensitive. This position requires sound communication, interpersonal, problem-solving, customer service, analytical, and decision-making skills, which are within a team environment. The Business Office Analyst provides extensive administrative support to the CBE Graduate Program, assisting the Student Services Advisor to ensure the goals and objectives of the programs are met. The Business Office Analyst is also responsible for curriculum support and collaborating with the maintenance of ABET course material. This position will also serve in a back-up capacity to other staff positions within CBE as needed and serves as the front desk reception position providing support to department visitors. The position will also provide support for department events and faculty recruitment, including but not limited to coordinating site visits, securing special speakers, identifying venue location, agenda setting, travel arrangements and coordinating travel reimbursements. The position provides a wide-range of financial and operational review that support the many activities of the CBE Department, and works on special projects as needed.

The expected pay range for this recruitment is $30.44 - $33.30 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $30.44 - $48.86 (Hourly Rate).

https://engineering.uci.edu/dept/cbe

• Four years or experience and or a combination of education and experience
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Ability to read and comprehend policy, apply policy to varying situations and to effectively and concisely communicate policy to faculty, staff, researchers and students.
• Excellent professional interpersonal skills to interact diplomatically with diverse personalities and to exercise judgment and tact in interactions with individuals on and off campus.
• Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities
• Experienced in using Microsoft Office Suite.
• Skill and experience managing social business-related social media and website content

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience with SLATE, and KFS financial systems, Graduate Admissions process and Accreditation review process.
• Knowledge of University organizational structure, policies and procedures, and protocols related to academic unit administration.
• Skill and experience planning, scheduling meetings, agenda, and managing events.
• Skill and experience reconciling expenses, and supporting a unit/department with fiscal year end work
• Administrative work experience working at front desk supporting guests via phone, email and in person while performing multi-task and time sensitive work.

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