Development Associate (4722C), Haas School of Business - 57128 About Berkeley
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Departmental Overview
UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to increasing diversity and creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.
For more information about the Haas School of Business visit: https://haas.berkeley.edu/about/
The Development and Alumni Relations (DAR) team at Berkeley Haas engages and cultivates alumni, parents, friends, corporations and foundations to advance the vision and mission of the school, inviting these key constituencies to provide volunteer leadership and make philanthropic investments in support of the school's students, faculty and programs. The Development team of major gift and annual gift officers cultivates prospective donors, both nationally and internationally, to inspire transformational gifts in support of Berkeley Haas and provides staff support for high-level volunteer groups, such as the Berkeley Haas Advisory Board. With over 43,000 living alumni, the Alumni Relations team develops and builds greater awareness for career services, lifelong learning, and networking resources to support the engagement, learning, and connectedness of Berkeley Haas alumni.
The Haas Development and Alumni Relations team embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change. This role is eligible for a hybrid work plan, and expected to be based in the Bay Area.
Custom Scope/Job Summary:
The Development Associate is a pivotal support role for the frontline fundraising team within the Haas DAR unit. They will be part of a large Frontline Fundraising team which spans Principal, Major, Leadership, and Corporate giving for the Haas School. Reporting to the Executive Director, Development, the position is designed to provide comprehensive administrative support and project management for the team. This position requires a high level of diplomacy and interaction with staff at all levels. The incumbent must communicate effectively and work collaboratively with colleagues across the organization. We are seeking a self-motivated and proactive problem solver who is able to learn quickly and work independently.
Application Review Date
The First Review Date for this job is: 08/17/2023.
Responsibilities
Frontline Fundraising Team Support
Arrange and provide staff support for frontline team meetings, including scheduling, preparation of meeting agenda, note-taking, and oversight of follow-up activities. Support team goals, special projects and track the team's deadlines and action items. Act as primary liaison for the frontline team with the Dean's Office. Collaborate with the Dean's Chief of Staff on calendaring for the Dean and gift officers, and other team initiatives and special projects involving the Dean. Ensure timely recording of donor related activity, updated contact information, and other background information in campus advancement database (CADS); work in partnership with the unit's Information Strategy and Analytics team and the university's Prospect Development team. Develop expertise in CADS and associated fundraising reports and tools to assist with timely requests for information. Proactively evaluate new tools and reports and offer guidance to gift officers on how to utilize these on an ongoing basis. Act as a first point of contact for the frontline fundraising team for connecting them to departmental, school and university resources. Coordinate team retreats and team building activities at the direction of the Executive Director.
Donor Visits, Meeting & Travel Support
In consultation with gift officers, plan, coordinate, and help execute prospect/donor visits on campus, and occasional off-campus visits to corporate donor offices. Coordinate and execute occasional small and high-level donor events on campus (e.g. lunch with Fellowship donors and recipients). Draft briefing materials and reports for donor visits involving the dean or other senior school staff. Arrange travel booking for gift officers traveling domestically and internationally. Partner with gift officers to finalize thorough travel itineraries, briefing books, and collate and ship all necessary meeting or event materials.
Administrative and Operational Effectiveness
Complete travel reimbursements on behalf of gift officers in a timely and accurate manner. Organize and maintain digital filing systems; ensuring transparency and access to key documents for frontline fundraising team. Partner with Development Operations Associate to maintain an inventory of specialty branded items gift officers can use to steward donors. Assess office procedures and practices, recommend enhancements for efficiency and effectiveness, and manage implementation. Assists with general in-office reception duties, such as responding to drop-in visitors and in-person inquiries. Provide overflow support to the DAR team, completing other administrative duties as needed and requested. May manage work-study student(s) who support the administrative and operational needs of the team.
Professional Learning and Growth
Embraces the principle of being a "student always" by engaging in opportunities for training, workshops, seminars, continuing education pertinent to the position, or at the suggestion of the supervisor. Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at Haas. Engages in ongoing education to promote diversity, equity, inclusion & belonging by completing University sponsored certifications & training sessions (Ie: MEP Workshop, Implicit Bias Certification, LinkedIn Learning workshops, and other workshops & seminars offered by the University or Haas, as they are made available) or by engaging in external seminars & resources related to DEIB. Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.
Required Qualifications
Organizational and time management skills to perform multiple, simultaneous tasks and assignments efficiently in a fast-paced work environment. Demonstrated skill at responding effectively to changing priorities, and communicating with partners and customers. Proven attention to detail and ability to perform consistently and with a high degree of accuracy and consistent follow through. Demonstrated experience adopting, learning, and mastering new technologies. Demonstrated experience assessing and improving processes or systems. Ability to take initiative and solve problems independently while understanding when to seek guidance from manager or others. Experience communicating clearly and succinctly, both in verbal and written communications. Strong, demonstrated growth mindset and flexibility to work as a member of a high- performing, highly collaborative team of development professionals. Experience in providing prompt, courteous, and skillful customer service to maintain good relations with the general public, alumni, donors, prospective students, faculty, and/or colleagues. Excellent professional integrity, tact, discretion, and sound judgment, including in handling confidential information. Must be available to work occasional evenings and weekends (with advance notice). Over-time hours are compensated according to UC policy. Excellent interpersonal skills, demonstrating a desire to promote diversity, equity, inclusion and belonging to establish and maintain positive & professional working relationships with colleagues, students and team members. Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself. Demonstrates an understanding of and commitment to diversity, equity, inclusion, and belonging in a business, organization or public university setting.
Preferred Qualifications
Knowledge of fundraising and donor relations concepts, principles, and practices. Experience with Cal Advancement Data System (CADS) or similar database.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for full UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $34.14 (Step 9) - $35.67 (Step 11).