The University of Notre Dame (ND.jobs) is accepting applications for a Executive Associate.
Applications will be accepted until 6/20/2022.
The University of Notre Dame Enterprises and Events (UEE) division is currently hiring for the position of Executive Associate providing executive support for both the AVP of Organizational Effectiveness and the VP, UEE.
What makes UEE special?
The mission of University Enterprises and Events (UEE) is to enrich the journey of friends and family in celebrating the spirit of Notre Dame. We encourage a culture that is committed to diversity and inclusion, well-being, and professional development and growth. In addition to supporting the University's core values (Accountability, Integrity, Teamwork, Leadership in Excellence & Leadership in Mission), we also celebrate our division values of: Joy, Inclusion, Trust, Empowerment, Humility and Kindness with a strong focus on investing in our people and enhancing the employee experience.
Why this position?

• The administrative responsibilities associated with this role will include support in office management such as correspondence, document management, expense management, meticulous and strategic calendar management, and travel arrangements.
• Oversee logistics for meeting planning and material preparation inclusive of agenda planning, building out appropriate presentation materials, and facilitation of meeting logistics.
• Manage the front desk and hospitality of the 501 Main Building suite which supports the Office of University Enterprises and Events, inclusive of physical office logistics including supply and refreshment management, facility maintenance coordination, vendor management, and purchasing.
• Lead and manage special projects for the AVP that require a high level of independence and initiative in planning and execution.
• Provide comprehensive management of divisional team meetings, departmental organization, and communications for the AVP reporting lines.
• Handle logistics and management related to organizational effectiveness matters within UEE and address as necessary.
• The Executive Associate will perform support assistance for multiple strategic projects in support of UEE shared services through a strategic partnership for regular business development sales pipeline management, safety committee, and finance, marketing, and employee engagement initiatives.

The successful candidate will have exceptional written and verbal communication skills; excellent project management skills; the ability to interface with a variety of audiences including University executives, Trustees, and top University donors; an understanding of etiquette and protocol, and trustworthiness with extremely sensitive information.
UEE Commitments to a Diverse and Inclusive Culture

• To treat every person with dignity and respect
• To value our cultural differences
• To harness the strength of our diversity
• To commit ourselves to the mission of equality for all
• To be diligent in our efforts to listen, learn, and grow with one another

Minimum Qualifications:

• Bachelors degree required.
• 3 to 4 years of executive assistant experience.
• A strategic and bold thinker that can work in a fast-paced and changing environment while always pursuing higher levels of excellence.
• Excellent project management, writing, presentation development, and oral communication skills.
• Exceptional listening, interpersonal skills, and a level of decorum are required to work with officers, trustees, faculty, staff, etc.
• Integrity and trustworthiness in managing relationships important to the University and handling sensitive and confidential information and materials.
• Highly organized, detail-oriented, and capable of successfully managing multiple tasks and initiatives across organizational units in a professional manner.
• Proven ability to handle multiple projects and prioritize in order to meet deadlines.
• Ability to handle confidential and sensitive information appropriately.
• Proven ability to research issues and problems, identify possible remedies, and facilitate the implementation of preferred solutions.
• Good judgment to make decisions in a timely manner in the absence of the AVP.
• Working knowledge of all current computer applications and technology - proficient in Word, Access, Excel, PowerPoint, and Google Suite.

Preferred Qualifications:
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S221764. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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