Interested applicants must apply on the UGA Jobs Site. The link can be found here:
https://www.ugajobsearch.com/postings/366293

Position Summary

This is an administrative position primarily performing the support functions for a team of project coordinators in University Housing. The position will collaborate closely with project coordinators, contributing to the successful planning and execution of projects while ensuring they remain within the established budget constraints. Additionally, the project support specialist will be involved in facilitating enablement activities including the implementation and training for new mechanical, electrical, and plumbing (MEP) systems. Work entails accurately estimating project costs and playing a role in incorporating newly constructed projects related to building maintenance, furniture replacement, mechanical and plumbing upgrades, and various renovation and renewal projects.

Duties/Responsibilities

Project Support – 70%

• Cost Estimation: Collaborate with project coordinators to accurately estimate the costs of various projects, considering factors such as materials, labor, equipment, and other resources required. Utilize industry-standard estimation tools and methodologies to provide reliable cost projections. Collect and organize estimates from third party partners on current and future projects.
• Project Budgeting: Assist project coordinators in developing and managing project budgets, ensuring alignment with the annual project budget of approximately $10 million. Monitor project costs and highlight discrepancies to support effective budget control.
• Resource Analysis: Analyze project requirements and identify necessary resources, including materials, labor, and equipment. Collaborate with the Facilities Maintenance Division and procurement teams to obtain accurate pricing information from suppliers and vendors.
• Invoice Management: Assist project coordinators with purchasing activities, including sourcing materials and supplies. Additionally, help in processing invoices related to project expenses while ensuring accuracy and adherence to budgetary guidelines.
• Collaborative Planning: Work closely with project managers to identify project scope, objectives, and requirements. Participate in project planning meetings to provide insights on cost implications and budget considerations.
• Communication: Effectively communicate estimated costs, budget constraints, and resource requirements to project managers, team members, and other stakeholders. Present complex cost-related information in a clear and understandable manner. Create a library of training materials for our facilities team.

Records Management – 20%

• Data Analysis: Compile and analyze historical project data, cost trends, and industry benchmarks to enhance the accuracy of cost estimates and identify opportunities for cost optimization.
• Documentation: Maintain accurate and organized documentation of cost estimates, budget allocations, and related project information. Ensure that all estimations and cost records are up-to-date and easily accessible.
• Enablement Activities: Assist in the implementation and training for new mechanical, electrical, and plumbing (MEP) systems. Provide guidance and support to facilities maintenance in adopting new technologies and processes following project completion.

Other – 10%

• Continuous Improvement: Contribute to the refinement of estimation processes, tools, and methodologies. Identify opportunities to enhance the accuracy and efficiency of the estimation process.
• Adherence to Policies: Ensure compliance with University Housing policies, guidelines, and industry regulations when estimating project costs, managing budgets, purchasing materials, and handling invoices.

Minimum Qualifications: Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person