Interested applicants must apply on the UGA Jobs Site. The link can be found here: https://www.ugajobsearch.com/postings/369106

Position Summary

The area facilities manager is a key leadership position within the Facilities Unit of University Housing responsible for oversight of all facilities functions for multiple buildings of residential communities housing a total of between than 4,000 and 5,000 students. This position assists leadership with budgeting, and has particular focus on staff development, leading frontline supervisors, administration and planning. Direct reports consist of a team of between eight and nine frontline supervisors of maintenance and residential building services supervisors. Indirect reports consist of approximately 60 to 66 other frontline employees who strive to create a clean, secure, functional and comfortable living-learning environment for students, staff and visitors. Frontline staff range from entry level to moderately skilled technical staff. Leadership shall extend to collegial support of residential programs and other administrative staff functions to address departmental goals and mission expectations.

Duties/Responsibilities

Operations, supervision and staff development – 50%

• Supervise between six and seven residential building services supervisors and two maintenance supervisors. Assist with the recruitment activities and hiring processes of frontline staff and supervisors.
• Direct and oversee the facilities operations of assigned buildings. Comprehensive responsibilities include, but are not limited to, all cleaning, upkeep, structural maintenance, systems maintenance, asset management, material/parts/supply use, staffing assignments and activities documentation.
• Ensure assigned facilities support the expected student experience outlined in departmental mission statement. Ensure amenities remain functional during occupancy. Maintain a proper aesthetic that supports the ideals of the institution. Ensure work orders are addressed completely and timely. Conduct regular inspections of buildings to ensure standards and expectations are met.
• Ensure staff communicate well with residents and maintain a focus on solutions and customer service.
• Plan and oversee summer building work, including building transitions and summer conference turnovers, as well as involvement in repairs and renovations. Ensure staffing levels support expected projects and operations.
• Develop and maintain a culture of staff development within the area. Ensure staff are properly prepared for changes in the industry and university. Assist staff in developing and achieving career goals.
• Instill a just culture centered around good communication, process efficiency and accuracy, skill competency and staff ownership. Ensure diversity, equity and inclusion themes permeate staffing at all levels.
• Actively engage in the development, engagement & retention of each staff member.

Administrative duties - 40%

• Work collaboratively with the housing colleagues to progress departmental efforts and goals.
• Identify cost estimates for contracted work, as well as for short and long-term facilities planning efforts. Assist in the development of specifications in seeking bids and cost proposals from qualified cleaning contractors, as needed.
• Ensure data in the work order system is accurately maintained. Ensure backlogs in work is identified and addressed with support from adjacent areas or facilities.
• Assist in managing annual budgets and approve requests for the purchase of supplies and materials, as needed.
• Assess conditions and maintain department inventory for assets. This includes system, structural and interior components. Assist engineering and project staff with renewal efforts. Ensure asset data is accurately maintained. Submit new purchase requests as part of the department’s annual planning cycle. Coordinate the purchase, installation removal and surplus of assets in accordance with established policies and operating procedures.
• Work collaboratively with other departmental staff and lead staff teams on building turnovers and transitions, programming needs, and the remediation of facilities-related issues, as they arise.
• Participate in emergency and crisis management plans.

Other –10%

• Attend conferences and training to better evaluate and implement programs contributing to the enhancement of student living environments.
• Provide afterhours support to team members, when needed.
• Serve on departmental, divisional and university committees, as needed.
• Monitor trends and best practices in the field and recommend improvements and efficiencies based on new industry standards.

Minimum Qualifications: Requires at least a baccalaureate degree in the field.

Job Type: Full-time

Pay: $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 10 years
• 11 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Athens, GA: Relocate before starting work (Required)

Work Location: In person