Administrative Assistant

Job Number Full/Part Time Schedule Salary 29057128 Full Time 8AM - 5PM $47,105 - $66,774

Position Information

Under general supervision of the ME/MSE/MSOL FAO, employee is responsible for providing analytical, event, procurement, travel, and other support to the ME Department and MSE and MSOL programs, including their faculty, research personnel, students, and staff. This includes but is not limited to providing service to Graduate Student Affairs staff, the research and analysis of data, events management, colloquium and seminar coordination, processing purchasing and travel requests, the preparation of reports as required, assist with ABET accreditation matters, and other administrative duties. The hiring budget for this position is $54,475.92 to $59,716.80.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.

Education

Education Requirements

Degree Requirement Bachelor's degree in business administration or related field. Preferred Associates degree Preferred High school diploma or equivalent Required

Experience

Experience Requirement Experience working for an institution of higher education Required Demonstrated experience working independently with minimal direction, as well as cooperatively in a team situation. Required Minimum 3-5 years related experience or an equivalent combination of education and experience. Required

Minimum Requirements

Ability to make appropriate decisions following established policies and procedures.

Ability to function independently and take responsibility for results; organize workload with close attention to detail, manage multiple tasks and timelines.

Demonstrated ability and experience in providing quality customer service.

Ability to work as a team player and establish and maintain cooperative working relationships.

Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner.

Excellent oral and written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Skill in communicating effectively and professionally using tact and diplomacy.

Skill in independently researching questions and making appropriate contacts when problem solving. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.

Demonstrated knowledge and skill of concepts and practices of event planning, including the ability to effectively work with invited guests.

Preferred Qualifications

Knowledge of University policies and procedures related to procurement practices, equipment management, general accounting practices, account reconciliation, travel and entertainment reimbursement, and Internal Audit policies and procedures

Management skills to plan, coordinate, and direct numerous complex activities with competing deadlines and interruptions in a fast-paced environment.

Demonstrated time management and organizational skills with the ability to work quickly, accurately, and maintain records with strict attention to detail. Ability to set priorities and use initiative organizing and handling a heavy workload.

Knowledge of University of California policies and procedures.

Working knowledge of UCR's on-line applications and service requests systems

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Details

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