Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Travel:

UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.
Travel to countries might be required in order to perform the duties described above (post pandemic)

Office/Unit/Project Description:

The Multi-Partner Trust Fund Office (MPTF Office) provides dedicated fund administration services when UNDP is appointed by the UN System to serve as the Administrative Agent (AA) for Multi-Donor Trust Funds (MDTFs) and Joint Programmes (JPs) using the pass-through modality. The Office provides focused support and service to UN Country Teams (UNCTs), national governments and donors in administering Trust Funds established for humanitarian, transition, reconstruction and development programmes and implemented by more than 40 UN system organisations.

The MPTF Office’s current portfolio is over $15 billion in total (approximately $1.5 billion/year) and includes over 100 pooled financing mechanisms (country-level and global MDTFs, Joint Programmes (JPs) and National Funds), established for humanitarian, transition, development and climate change activities.

Institutional Arrangement:

The Fund Analyst will report to the Portfolio Manager responsible for the Fund cluster.

Duties and Responsibilities

Under the direct guidance and direction of a Portfolio Manager of the MPTF Office, the Fund Analyst
responsibilities will include the following main functions:

Administrative support for assigned MDTFs/JPs:

• Prepare and facilitate signatures of standard Contribution Agreements (SAAs) and Memoranda of Understanding (MOU);
• Ensure timely set-up and update of GATEWAY content of assigned MPTFs/JPs and related projects, including in the transition period to the new platform;
• Prepare requests for setting up new donor and implementing agency codes, and initiate requests for vendor profile creation;
• Review the organization and classification of documents, correspondences, and records on SharePoint, to ensure fund and project information is organized and readily available for audit trail and reference. (# of documents posted Sharepoint);
• Update on a regular basis all clients contact database including donor information.

Programme support:

• Create proposals, set up budgets in ERP and approval of award in MDTF1 including review of Fund Transfer Requests;
• Assist in the preparation of documents for the annual consolidated reporting for all MPTFs / JPs;
• Coordinate activities around project extensions and closure, including determination of unutilized funds and donor balances, and facilitation of donor refunds/transfer to new funds;
• Conduct review of the MDTF1 Funds and projects to maintain accurate status information in ERP and on Gateway (end date, budgets, active, inactive, operationally closed, and financially closed).

Finance and fund formulation:

• Assist in the managing of donor commitments and tracking of receipt of donor contributions and track donor earmarks;
• Assist in monitoring and tracking project approvals, budget records, disbursements and statements of expenditure submitted by the Participating Organizations on an on-going basis;
• Ensure projects are operationally and financially closed on time, and fund closure is completed;
• Support the design and development of a new fund models;
• Support the translation of the new fund objectives and theories of change into a concept note or a Fund Terms of Reference with a fund architecture, and governance structures.

Competencies

Leadership:

• Generates commitment, excitement and excellence in others;
• Actively shares knowledge.

Communication and relationship management:

• Synthesizes information to communicate independent analysis;
• Communicates ideas and positions with command and confidence;
• Finds common ground to solve problems.

Innovation:

• Adept with complex concepts and challenges convention purposefully;
• Contributes to prototyping, piloting, and evaluating lessons / feedback.

People Management:

• Models independent thinking and action;
• Demonstrates behaviors of teamwork, collaboration, knowledge sharing, maintaining relationships.

Delivery:

• Meets goals and quality criteria for delivery of products or services;
• Embraces complex challenges and opportunities for getting work done;
• Ability to embrace challenges with minimal supervision;
• Works to develop organizational awareness of UNDP’s approach to client service delivery and integrity and accountability.

Technical Abilities Apply and Adapt:

• Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise.

UN System:

• In-depth and up-to-date knowledge and understanding of the UN system and the mandates of constituent agencies, including with UN corporate standards and language requirements.

Required Skills and Experience

Min. Academic Education:

• Master’s Degree (or equivalent) in Business, Public Administration, Economics and/or other relevant field or
• Bachelor’s degree with additional 2 (two) years of experience.

Min. years of relevant Work experience:

• Up to two years of relevant experience in administrative/programme support services or financing administration at the national or international level or
• At least 2 (two) years of experience with Bachelor’s Degree.

Desired additional skills and competencies:

• Experience in UN Multi Partner initiatives, trust funds or sustainable development integrated models;
• Experience working with or in a UN Agency;
• Knowledge of and/or previous experience working on blended finance models;
• Experience in using ERP systems.

Required Language(s) (at working level):

• Fluence in English both written and spoken;
• Knowledge of other UN official languages will be considered an asset.