OFFICE MANAGER

JOB DESCRIPTION

Major Responsibilities: Day-to-day management and organization of the church office and church’s administrative needs. The Office Manager will report directly to, and give priority to tasks assigned by the Senior Pastor.

Qualifications/Skills:

· An active and deep Christian faith

· Computer Skills: Microsoft Word, Excel, Publisher, Powerpoint; Canva, Wordpress, Mailchimp, G-Suite including Gmail and Google Drive, Facebook and Instagram a plus

· Strong customer service skills

· Strong organizational skills

· Reliable and respectful

· Strong collaborator with members of the congregation and staff

· Able to maintain confidentiality of information

· General understanding of United Methodist structure

· Must have completed High School or equivalent

Duties and Responsibilities:

· The position is for part-time employment (20 hours per week) Office hours are from 9AM-1PM Monday – Friday. Busy times of year (i.e. Christmas and Easter) may require extra hours.

· The Office Administrator manages the front desk: answer phone calls, greet guests, schedule appointments, maintain church calendars including but not limited to facility rentals, meetings, special events, etc.; manage incoming and outgoing mail, order supplies, keep office schedule, maintain the general appearance of the office, and exude a spirit of welcome and caring to all who enter or call.

· Maintain office files: copying, filing, and maintaining church records and data including membership records, directory, and general files

· Draft correspondence as well as print letters and mailings including occasional bulk mailings, manage church’s e-mail and phone messages

· Manage the day-to-day operation of the copier and postage machine

· Coordinate weekly Liturgist and Greeter schedules

· General Administrative support to church staff and volunteers

· Schedule and manage building use by church and outside groups including the monitoring of payments received, updating of contracts, distribution of keys, and instructions regarding security of building

· Liaison with the Property Manager regarding building use schedule and any needs of outside groups

· Production of monthly newsletter, weekly bulletin, bulletins for special services

· Update church website and calendar on a weekly basis

· Assist Finance Committee with making sure supplier bills and invoices are paid on time, assist with counting when needed, deposit weekly offering to the bank, input giving data to Breeze

· Attend monthly staff meetings

· Communicate with various news and publicity outlets for worship and events

· Order and maintain necessary office supplies

· Other tasks as directed by the Senior Pastor

Compensation:

Average 20 hours per week

Compensation: $17.50 per hour

Flexible Schedule

Paid Holidays Off

10 Paid Vacation Days per year, request must be submitted in advance to the Senior Pastor, days may not be carried over into subsequent years.

3 Paid Sick Days per year

The Church Office will be closed for the following Public Holidays:

• New Years Day
• Dr. Martin Luther King’s Birthday
• Easter Monday
• Memorial Day
• Juneteenth
• July 4th
• Labor Day
• Thanksgiving Day
• Thanksgiving Friday
• Christmas Day

Job Type: Part-time

Pay: From $17.50 per hour

Expected hours: 15 – 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Day shift

Ability to Relocate:

• Summit, NJ 07901: Relocate before starting work (Required)

Work Location: In person