Description

Position Title: Accounting Manager 

Program: Admin/Fiscal Department

Classification: Exempt, Full Time

Salary Range: $85,000 - $100,000 per year

Summary and Range of Authority: Reporting to the Chief Financial Officer, the Accounting Manager is responsible for overseeing the day-to-day operations for the fiscal department, month-end closing process, and annual closing process. The Accounting Manager oversees the general ledger, reconciliation of bank accounts and other balance sheet accounts, etc. Also responsible for establishing and implementing systems relating to the agency responsibilities as a fiscal agent for other entities. Implement, maintain, and review accounting software system (integrated accounts receivable, accounts payable, and general ledger). Manage and supervise staff.

Essential Duties and Responsibilities:

• Understanding generally accepted accounting principles, advanced financial and accounting concepts, financial metrics relating to the Agency's overall health, and ability to comprehend, analyze, and interpret financial statements and related information.
• Supervise and Review Staff work. 
• Oversight of accounting and financial activities, including establishing and maintaining the Agency's accounting systems, policies, procedures, and internal controls to improve operations and alignment with generally accepted accounting principles.
• Monitors financial performance against budget. Analyzes and investigates budget variances in collaboration with budget managers. Improves internal financial reporting and provides training to assist budget managers with budgeting/ fiscal responsibilities.
• Reviews and approves financial transactions (e.g., payables, general ledger entries, etc.) for accuracy and proper recording.
• Oversees or prepares analysis of financial trends, dashboards, and other metrics to support the agency operations. Works closely with directors as a fiscal partner and advisor in planning, budgeting, and analyzing the Agency's operations, such as programs and events.
• Oversee and improve month-end closing processes. 
• Manages auditing engagements by organizing, assigning, reviewing, and providing requested documentation, ensuring timely completion and approval.
• Leads effort to assess, monitor, develop, and make recommendations for improvement to Agency's internal control structure and systems to support risk mitigation.
• Monitor compliance with internal controls and financial policies and procedures by staff.
• Assists in the review of vendor contracts and agreements to reduce operational and financial risk for the Agency.
• Assists CFO with analysis and review of systems and systems operational efficiencies by assessing the best use of software/technology for financial reporting and accounting.
• Oversee all functions related to the payroll process, including communication/training staff on payroll/timesheet process and allocations and timecard reconciliation.
• Ensure proper deductions/withholdings and distribution of payroll.
• Ensure/maintain compliance in all payroll transactions and activities.
• Oversee the payroll function within our Paylocity system.
• Oversee all Payroll policies, practices, and procedures.
• Manages the preparation of the program budgets, including collecting and compiling departmental budget requests, works with budget managers, and provides updates and analytical data to CFO for decision-making during the budget process.
• Update the fixed asset listing and depreciation expense.
• Maintain data collection and contract compliance records. Maintain all files relevant to job responsibilities. Determine and maintain updated procedures for all tasks in job description.
• Analyze and ensure compliance with all fiscal contractual obligations.
• Responsible for month-end and year-end closing procedures.
• Assist CFO in preparation of annual agency audit, sub-contract audit, and work closely with CFO gathering and preparing information as needed.
• Oversee bank reconciliation of general accounts and investment accounts.
• Confirm financial status by monitoring revenue & expenses, coordinating collection, consolidation and evaluation by financial date; prepare special reports.
• Guide other departments by searching and interpreting accounting policy, applying observations and recommendations to operating issues.
• Maintain financial security by establishing internal controls.
• Comply with OMB A-133 and FASB 116 & 117 guidelines.
• Prepare the annual documents for the County Assessors office (Claim for welfare exemption and business property statements)
• Developing and sustaining long-standing relationships with company-approved vendors.
• Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
• Conducting research on available vendors to determine which vendors offer the best pricing and product quality.
• Implementing vendor selection programs to ensure that the best vendors are secured.
• Conducting interviews with new vendors and informing approved vendors of their responsibilities and obligations.
• Establishing standards by which to assess the performance of approved vendors.
• Evaluating current vendor management programs and identifying ways to improve them.
• Support with connecting new programs/staff with vendors to setup services.
• Contact vendors when services are needed for programs.
• Perform other related duties as assigned.

Requirements

Requirements:

• Master and/or bachelor’s degree in accounting/finance.
• Minimum of 3 years of supervisor experience 
• Over 7 years of accounting experience in all aspects of accounting.
• Strong computer and accounting application knowledge.
• The ability to multitask effectively.
• Strong negotiation, management, and decision-making skills.
• Excellent analytical, problem-solving, and organizational skills.
• Effective written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Excellent communication and conflict management skills
• Ability to maintain strict confidentiality with regard to sensitive or proprietary information or materials
• Ability to prepare written reports and records of services rendered
• Proficiency in Microsoft Word, Excel, Power Point, Internet browsers, and Outlook.

Additional Preferred Education or Qualifications:

• California licensed CPA preferred. 
• Experience with social service community-based organization, and/or non-profits.
• Familiarity with multi-level (federal, state, county, city, AFDC, etc.) contractor regulations.
• Familiarity or fluency in accounting software and other relevant technology
• Familiarity or proficiency in Paylocity.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Spends approximately 70% of work time sitting and meeting with others or working at a desk and/or computer. Spends approximately 30% of work time standing or walking within the work area or outside the office at meetings and events, also bends, twists, stoops and reaches. Ability to communicate in writing and verbally. Regularly required to sit and talk or hear. Frequently is required to use hands to touch, handle or feel and reach with hands and arms. Occasionally lifts and/or moves up to 25 pounds. Working conditions are normal for an office environment and event venues. The noise level is usually moderate.