Job Description

Summary: The office administrator is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. They oversee various administrative tasks, provide support to staff, manage office supplies, and handle communication channels.

Key Responsibilities:

1. Administrative Support:

   • Provide general administrative support such as answering phones, managing emails, and handling correspondence.
   • Prepare and modify documents including reports, memos, and presentations.

2. Office Organization:

   • Maintain organized and clean office spaces, including conference rooms and common areas.
   • Manage filing systems and maintain records, both physical and electronic.

3. Communication and Correspondence:

   • Serve as a point of contact between employees and external partners or clients.
   • Manage incoming and outgoing mail, packages, and deliveries.

4. Supplies and Equipment:

   • Monitor and maintain office supplies inventory, anticipate needs, and place orders as necessary.
   • Coordinate with vendors for office equipment maintenance and repairs.

5. Scheduling and Coordination:

   • Assist in scheduling appointments, meetings, and events for employees.
   • Coordinate and organize meetings, including preparing agendas and taking minutes.

6. Travel Arrangements:

   • Arrange travel and accommodations for employees when required.

7. Record Keeping and Reporting:

   • Maintain accurate and up-to-date records of expenses, invoices, and budgetary information.
   • Generate reports as needed for management.

8. Policy Adherence:

   • Ensure compliance with company policies and procedures.
   • Maintain confidentiality and handle sensitive information with discretion.

Qualifications:

• Proven experience as an office administrator, office assistant, or similar role.
• Proficiency in office software (e.g., MS Office, Google Suite).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.