Reporting to the Director of Custodial and Grounds, the incumbent is responsible for budget and analytical support to the Director regarding all aspects of the $65M departmental operational budget, to include Operations and Maintenance of Plant (OMP) and other funding sources. Provide assistance in the preparation of the annual projected budget. Oversee and monitor changes that occur during the budgeting period to ensure they meet operational goals. Advise and provide guidance to director on the department's overall budget management. Assist with Rebate applications as well as creation of Service Level agreements/ Memos of Understanding with campus clients. Oversee vehicle utilization program and equipment databases.
In addition, oversee the Administrative Unit consisting of Administrative Support, Personnel, Pest Management and Zero Waste. Position will have oversight and participate in the recruitment process, disciplinary process, including investigations, as well as processing personnel updates. It will collaborate with the Integrated Pest Management Committee to ensure that initiatives are being implemented. The position will also work at ensuring that Sustainability initiatives are being implemented at the department level.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
19
Records
Qualifications
Required/Preferred
1. Demonstrated skill in financial analysis, planning, monitoring, budgeting and budget report preparation.
Required
2. Analyze financial data for various reports, recognize trends, or potential problems, and recommend solutions and alternatives.
Required
3. General knowledge of construction trade as it relates to construction methodology, construction scheduling, work scopes, schedules, and budgets in order to monitor the expenditures of various projects and monitoring of Preventative Maintenance Program.
Required
4. Ability to recommend solutions to Production Control Superintendent and Analyst in order to achieve sound time management skills and control of projects and work proactively to mitigate delays, legal confrontations, budget problems and any additional complication that may jeopardize project or client confidence.
Required
5. Writing concise, logical and grammatically correct correspondence and analytical reports.
Required
6. Reading technical contracts, reports and job specifications.
Required
7. Ability to communicate effectively on a one-to-one basis or in a group setting to obtain information; explain policies, procedures, etc.; or persuade others to accept or adopt a specific opinion, action, etc.
Required
8. Demonstrated analytical skills to define information, problems, situations, procedures, etc., identify relevant issues, and generate reasonable and appropriate alternatives or solutions.
Required
9. Ability to establish and maintain cooperative working relationships with peers, department and university personnel, and the public in order to promote services provided by Facilities Management and to improve upon the image of the department as viewed by university-community-at-large.
Required
10. Ability to communicate orally and in writing to convey complex problems and proposed solutions to all levels of personnel.
Required
11. Ability to work under fluctuating workload conditions with frequent interruptions, distractions and emergencies.
Required
12. Use of PC's, laptops and software, including, but not limited to MS Office, Access, Excel, and computerized project maintenance system (Maximo) and payroll timekeeping (KRONOS).
Required
13. Possession of a valid California Driver's License and the ability to drive University truck or other light vehicles in the course of performing job duties.
Required
14. Conduct on-site visual inspections of projects involving walking, standing, climbing stairs and ladders, stooping, crouching, and balancing, including roof inspections and other precarious locations.
Required
15. Work in various environmental conditions when conducting visual inspections of construction including noise, fumes, and dust.
Required
16. Demonstrated supervisory skills that include: Hiring, training, monitoring work performance, performance evaluation, and administering disciplinary actions including termination.
Required
17. Working knowledge of University policies and procedures related to budgeting and accounting.
Preferred
18. Demonstrated experience working in a unionized environment.
Preferred
19. Working knowledge of Kronos timekeeping system and MAXIMO computerized maintenance management system.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
03-25-2024
External Posting Date: