Summary
This position is located within the Criminal Division, Office of Administration, Procurement staff. The Office of Administration furthers the Criminal Division's mission by providing operational support to the Division's employees in Washington, D.C., field locations throughout the United States, and in approximately 60 countries around the world.
This job is open to
Individuals with disabilities
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Veterans
Clarification from the agency
Open to all US Citizens, including Veterans, Individuals with Disabilities, and other individuals eligible for non-competitive appointment.
Duties
As a Contract Specialist, you will:
Generate a variety of procurement actions via GSA federal supply schedules, UNICOR, NIB, NISH, GWAC, agency BPAs and commercial sources in the open market while also applying Simplified Acquisition Procedures and Socioeconomic Programs where appropriate.
Perform the full range of contract administration duties including incremental funding, preparation of rate and cost adjustments, redirection of effort, coordination of time extension, incorporation of change orders, issuance of stop work orders, issuance of cure notices or show cause letters, monitoring of government furnished property, approval of progress payments, final payment, and contract closeout.
Coordinate contracting activities with other government agencies having interrelated requirements, e.g., obtaining wage rate information from the Department of Labor, requesting audit reports or pre-award surveys from appropriate government agencies, obtaining clearances from the Small Business Administration, and advertising work to be published in the Federal Business Opportunities (FedBizOpps).
Assist in conducting comprehensive cost benefits studies in accordance with the provisions of OMB Circular A-76 to determine whether commercial products and services used by the Division are to be provided by the Government or by private sources.
Review statements of work and provide input and insight designed to ensure feasibility and compliance with DOJ-wide contract terms and conditions.
Assist in preparing procurement policies and procedures based on changes in statues, DOJ regulations and best practices and offer recommendations for implementation to the Assistant Director and Director of Procurement.
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Requirements
Conditions of Employment
You must be a U.S. Citizen to qualify for this position.
You must undergo a pre-employment security investigation.
Selective Service Registration is required, as applicable
You must meet all qualification requirements by the closing date of this announcement.
Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
The Criminal Division participates in the Electronic Employment Eligibility Verification Program. E-Verify helps employers to confirm the employment eligibility of all newly hired employees. For more information, visit https://www.e-verify.gov/.
As a condition of continued employment in the GS-1102-11 position, the employee must complete both Level Two Certifications in Contracting and Contracting Officer Representative within 12 months of appointment to the position.
Qualifications
To qualify for the GS-11 level:
Applicants must have at least one year of specialized experience at, or equivalent to, the GS-09 federal grade level. Examples of specialized experience include: facilitating official communications between contractor management and assigned program personnel; reviewing contractor invoices to ensure that goods and/or services billed for are appropriately accepted and processed for payment; and monitoring contractor performance and facilitating the administrative and logistical aspects of orders to include: identifying procurement-related issues or trends pertaining to labor, insurance, quality assurance, task compliance and performance; OR 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree. To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management; AND
A 4-year course of study leading to a bachelor's degree with a major in any field; OR At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
To qualify for the GS-12 level:
Applicants must have at least 1 (one) year of specialized experience at, or equivalent to, the GS-11 level. Examples of specialized experience include: awarding, administering, and closing out various contract types such as, Fixed-Price; Indefinite Delivery Contracts; Time and Materials; performing contract analysis such as quality assurance and surveillance plans/procedures to measure contractor performance; assessing and monitoring financial operations specific to contracts; and providing guidance to personnel in the development and formulation of contracting approaches. AND
A 4-year course of study leading to a bachelor's degree, OR at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Graduate education in one of the following fields is also accepted: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (Exceptions to this requirement will be made for current employees who occupied a GS-1102-12 position on January 1, 2000).
To qualify for the GS-13 level:
Certification at either Defense Acquisition Workforce Improvement Act (DAWIA/Contracting) Level II or Federal Acquisition Certification in Contracting (FAC-C) Level II.
Four (4) years of experience in contracting or related positions. At least 1 (one) year of that experience must have been specialized experience at, or equivalent to, work at the GS-12 level. Examples of specialized experience include: awarding, administering, and closing out various contract types such as, Fixed-Price; Indefinite Delivery Contracts; Time and Materials; performing contract analysis such as quality assurance and surveillance plans/procedures to measure contractor performance; assessing and monitoring financial operations specific to contracts; planning and conducting detailed contract price/cost analyses, assisting with new procurement policy formulation; and providing guidance to personnel in the development and formulation of contracting approaches. AND
A 4-year course of study leading to a bachelor's degree, OR at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. Graduate education in one of the following fields is also accepted: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management (Exceptions to this requirement will be made for current employees who occupied a GS-1102-13 position on January 1, 2000).
Education
This position has a positive education requirement. To permit determination that you meet the basic qualification requirements for the position, please provide a copy of your school/college transcripts or a list of courses including course title, credit hours, and grade. Note: All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov.
Additional information
The Interagency Career Transition Assistance Program (ICTAP) provides eligible displaced federal competitive service employees with selection priority over candidates from other agencies for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority over other applicants who are not employees of the Department of Justice if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instruction in this announcement, and 3) you are found well-qualified for this vacancy. Well qualified is defined as possession of the majority of competencies required for the position and will be determined, based upon a review of your resume against the competencies required for the position being filled. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility can be found at https://www.usajobs.gov//working-in-government/unique-hiring-paths/federal-employees/career-transition/.
The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. Well qualified is defined as possession of the majority of competencies required for the position and will be determined, based upon a review of your resume against the competencies required for the position being filled. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility can be found at https://www.usajobs.gov//working-in-government/unique-hiring-paths/federal-employees/career-transition/.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
This is a direct hire position. Applications will be evaluated against the basic qualifications. Qualified candidates will be considered in accordance with the Office of Personnel Management Direct Hire Guidelines. Veterans' Preference does not apply to the direct hire recruitment procedures.
Required Documents
You are strongly encouraged to convert your resume to an Adobe PDF file prior to submitting your application, especially if you are submitting using a Mac system. Resumes not pre-converted to a PDF file will undergo conversion by the system. This conversion process may cause some formatting changes to your resume, including line and page break errors. To ensure your submitted resume does not display with formatting issues, please submit your resume as a PDF. This error does not affect USAjobs resumes.
To apply for this position, you must provide a complete application package which includes:
Resume (cover letter is optional) - Applicants will be evaluated based on a comparison of the position requirements against the quality and extent of experience or related education as reflected in their resume. Applicants are encouraged to ensure work experiences clearly show the possession of knowledge of the subject matter pertinent to the position and the technical skills to successfully perform the duties of the position. Resumes of any length will be accepted, however only information contained in the first five (5) pages will be reviewed against the position requirements. Please ensure all information you believe is qualifying for the position is contained in the first ive pages, or you may be marked ineligible. Additionally, your resume must include the following information for each job listed: month and year, start/end dates (e.g. June 2007 to April 2008), and full-time or part-time status (include hours worked per week).
Unofficial Transcripts
Proof of either either Defense Acquisition Workforce Improvement Act (DAWIA/Contracting) Level II or Federal Acquisition Certification in Contracting (FAC-C) Level II for GS-13 level.
Documentation of Eligibility for Special Hiring Authorities (if applicable) to prove appointment eligibility. Examples include: Schedule A disability letter, Peace Corps volunteer letter, military spouse hiring authority documentation, etc.
Current or Former Political Appointees (if applicable) - Please note on your resume and attach an SF-50. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.
Schedule A Documentation (if applicable) - The Criminal Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. The Criminal Division also encourages eligible Schedule A applicants to submit their resumes directly to the Criminal Division disability POC at Criminal.Crmjobs@usdoj.gov.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must provide a complete application package which includes the assessment questionnaire and the required documents indicated below. The application package must be received by 11:59 PM, Eastern Time, on 03/04/2024.
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the "Submit My Answers" button at the end of the process.
To verify your application is complete, log into your USAJOBS account, https://secure.login.gov/?request_id=255c8b7b-0ede-4c69-9cef-8986f9991ea7, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the Human Capital staff at Human.capital@usdoj.gov. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Agency contact information
Human Resources
Phone
(202) 514-0361
Email
criminal.crmjobs@usdoj.gov
Address
Office of Administration
c/o Human Resources
1400 New York Avenue NW, Suite 600
Washington, DC 20004
US
Next steps
Once the application package is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted. If a tentative job offer is made, we will conduct a suitability/security background investigation.