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U.S. Courts is Hiring a Court Services Coordinator Near Washington, DC

Qualifications:

Required Specialized Experience:

The candidate must also possess a minimum of two years of specialized experience.

Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Experience:

Legal and/or court experience is highly preferred.

Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files.

Excellent organizational skills, the ability to respond to requests on short notice and the ability to manage multiple tasks and stringent deadlines are essential.

Must be proficient in Microsoft Word and other applications.

Excellent professional and customer service skills is a must.

Responsibilities:

The Court Services Coordinator oversees the assignment and reassignment of court reporters, contract court reporters, and in some cases assist with the assignment of courtroom deputies, ensuring a fair and equitable distribution of workload with respect to hours and days in court for official court reporters and courtroom deputies. The incumbent monitors the production of transcripts to ensure compliance with production time and cost requirement policies.

Responsibilities

• Administer, monitor, and implement the district's Court Reporter Management Plan and recommend changes to the plan and the Court Reporter's Manual.
• Work closely with court management and the court reporting services team in the coordination of courtroom deputies and court reporters to ensure appropriate coverage.
• Calendar court reporting and court room deputy services on a daily basis and make adjustments in scheduling and assignments as circumstances require.
• Assign and distribute reporting tasks and balance the in-court/chambers workload of reporters.
• Assist courtroom deputies with scheduling virtual hearings from various detention facilities.
• Communicate daily with Judges, judicial staff, the United States Marshal, members of the bar, jurors, and the general public.
• Ensure official court reporters and contract reporters adhere to Judicial Conference requirements.
• Monitor timely preparation of transcripts.
• Arrange for contract court reporter services when approved in advance by the circuit council and Administrative Office.
• Notify the Chief Deputy of Administration of proposed use of substitute reporters by official court reporters.
• Assist in projecting budget needs for contract reporting services, electronic sound recording equipment, furniture, equipment, new official reporter positions, and temporary reporters.
• Assist in preparation of bids for contract reporter services.
• Schedule electronic sound recording services for senior district judges and magistrate judges, as required.
• Ensure equipment is in operating condition.
• Oversee the assignment and transcription of electronic sound recordings into transcripts.
• When requested by an official court reporter and approved by the Chief Deputy of Administration, act as liaison between parties and court reporters in connection with transcript orders, delivery, billing format, and rate to ensure compliance with Judicial Conference requirements.
• Process invoices and vouchers for payment of contract court reporters.
• Prepare correspondence in response to inquiries concerning transcript processes.
• Organize, inventory, and maintain electronic sound recording tapes and shorthand notes for the court.
• In concert with the Records team, assist with the disposal and archiving of electronic sound recordings and shorthand notes prepared by official court reporters.
• Assist in developing statistical summaries, reports, and data for in-district use and for judges, the clerk of court, and the Administrative Office.
• Create and maintain records regarding which reporters and courtroom deputies covered any given hearing.
• Monitor approved leave for official reporters and courtroom deputies. Submit daily calendars that clearly indicate courtroom deputy and court reporter assignments for the next day as well as notates courtroom deputies and court reporters that are on approved leave.
• Perform other related duties, as assigned.

Job Summary