WHO ARE WE? Total Systems Technologies Corporation (TSTC) is an award-winning provider of full lifecycle program, investment, and security management consulting services that enable United States civilian, defense, intelligence, and law enforcement communities to streamline, effectively manage, and defend their programs and operations.

OK, WHO ARE WE.... REALLY??? TSTC is a Woman Owned, HUBZone certified Small Business (WOW, we are different already!) comprised of individuals who want more - to live more, laugh more, produce more - be more! Built upon our Total Service - Total Commitment® cornerstone, TSTC takes pride in our commitment to delivering excellence. Total Service - Total Commitment® is our commitment to our employees, to our teams, and to our clients.

What We’re Looking For:

TSTC is a fast-growing small business supporting the federal government and we are looking for a Full-Time Proposal and Contracts Manager to help us as we grow. We are looking for a well-rounded proposal manager with at least 5 years of federal proposal/BD experience. The proposal manager will be responsible for RFP/RFI analysis; lead the development, production, and delivery of RFIs, proposals, and proposal-related products. Manage timelines so that all components of the proposal are submitted well in advance of proposal deadline. All evaluation notices, best and final offers, initial proposal revisions, and final proposal revisions are filtered through the Proposal Manager to disseminate the information to the correct parties. The proposal manager will develop and maintain the proposal library and file all related documents in the correct location. The successful candidate will be responsible for end-to-end ownership and command of proposal development and related support processes.

This position has great growth potential as it reports directly to the CEO! 

Who are you?

• You love going after the win and are passionate about the proposal process and all it entails.
• You see each new proposal effort as an exciting challenge and problem to solve.
• You are a motivator – your excitement is contagious to the rest of the proposal group resulting in an energized and highly motivated team.
• You are energetic and an exceptional multitasker.
• Strong attention to the details, because as you know, one overlooked detail could cause a proposal to be determined non-compliant.
• You are not shy – if you feel content written by an executive or high-ranking SME does not answer the question, you aren’t shy to let us know because the important thing at the end of the day is a compelling proposal.
• You know the federal government contracting space – you’ve written proposals, you’ve won some and you’ve lost some.
• You understand the balance between Technical and Price volumes, you know the difference between RFQ, RFP, SOW, and PWS, and above all, you know the value of being organized and starting early.
• You have seen the shift in the RFP/RFQs and can support phased proposals, oral presentations, and other alternative proposal submission methods.
• You understand that teaming is key and all the documents leading up to and after proposal submission matter: NDAs, TAs, SubKs, etc. and that managing these documents is important.

• Work directly with TSTC CEO and become an integral part of the company’s growth strategy.
• Be responsible for planning, development, and completion of proposals in support of federal clients, for which TSTC is a prime or subcontractor.
• Lead proposal meetings and reviews with internal and external stakeholders including teaming partners, senior company leaders, and subject matter experts.
• Prepare clear and concise briefing materials for senior management.
• Responsible for writing and developing proposal content.
• Develop proposal outlines, compliance matrices, proposal schedules, and provide direction to leadership and cross-functional teams assigned to work proposal efforts
• Analyze proposal documents for quality of the proposal for reviews and final delivery by performing rigorous quality assurance and compliance checks on draft and final documents
• Use knowledge of regulations governing Federal and DoD procurements and contract vehicles
• Manage and track multiple proposals, including solicitation amendments
• Assist the CEO with contract negotiations and help manage the contract administration while monitoring compliance with government regulations.
• On efforts where we are a subcontractor, the Proposal Manager is the primary point of contact for the development of all data call responses.
• Provide support on evolving additional tasks as needed 

• BS or BA preferred
• At least 5 years of federal government proposal and contract management
• Knowledge of both DHS and DoD agencies
• Industry recognized proposal writing/management certification considered a plus (i.e. Shipley)
• Skilled in MS office suite
• Works independently, proactively identifies, and completes task.
• Excellent verbal and written skills
• Ability to work in a fast-paced environment with multiple teams, stakeholders, and SMEs
• Familiarity with RFI/RFQ process and procedures
• Maintains flexibility to work extended hours as needed.
• Shipley Certification or other industry recognized certification preferred.
• Experience with VT Docs and Next Stage preferred.

• Applicants selected must be a U.S. Citizen. The successful candidate must pass a comprehensive background check. Initially no clearance is needed but this may change if the need arises to work on classified submissions.
• Remote (85%), with occasional in-office days at the Arlington, VA office and relevant capture/proposal events (15%).

WHY TSTC?

Competitive salary

Personal and team merit bonuses

401(k) with 3% gross salary matching regardless of your personal contribution amount

Multiple Medical, Dental and Vision plans to choose from

Health Savings Accounts (HSA) for High Deductible Health Plans with TSTC contribution

Health Care and Dependent care Flexible savings accounts (FSA)

Comprehensive Wellness Program to include Wellness Days and Calm App

Paid Time Off and Flexible Holiday schedules

Flexible work schedules and opportunity to telework

100% TSTC paid Life and Disability insurance; Short-term and Long-term disability plans

Pre-Tax Commuter benefits

Educational Assistance

Professional certification assistance

Completely confidential Employee Assistance Program (EAP)

Voluntary benefits to include identity theft, home and auto insurance, and a company favorite – Pet Insurance

And more ……

ADDITIONAL INFORMATION:

All TSTC employees operate according to the terms of the specific contract under which they work. They are responsible for fulfilling the duties of the specific job and are accountable for complying with the terms and conditions of their employment, the TSTC Code of Conduct, and with applicable federal, state and local laws.

TSTC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment due to race, color, national origin, ancestry, nationality, citizenship, religion, creed, age, sex, marital or familial status, sexual orientation, disability, veteran status and liability for service in the U.S. Armed Forces or any other characteristic protected by applicable law.

If you need assistance or an accommodation due to a disability, please email us at HR@totalsystech.com or call us at 276-496-4458