Our client, an established insurance company is in search of a Bilingual Receptionist to join their team on a W2 contract in Miami, FL.

Job Listing 79214

Responsible for the overall front office activities. Also provides support to some executives and office staff. Schedules appointments, prepares external / internal correspondence, screens telephone calls and visitors, makes travel arrangements, coordinates meetings, opens and organizes mail and maintains document files.

Job Responsibilities :

• Manage Meeting room calendars, and assist in meeting room setup.
• Answer telephones, direct calls and take messages.
• Serve as back-up to the Administrative Assistants.
• Prepares outgoing mail and correspondence, including fedex.
• Orders and maintains supplies in copy rooms, and arranges for equipment maintenance.
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional corporate image.
• Provide office support services in order to ensure efficiency and effectiveness within the office.
• Screens guests and calls and maintains executive calendar.
• Performs other duties as assigned.
• Manage conference room reservations and organize all aspects for meetings.
• Directs visitors by maintaining employee and department directories; giving instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Contributes to team effort by accomplishing related results as needed.
• Make travel arrangements for executives, as well as travel expense reports using AMEX Travel and Concur.

Skills :

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Must be punctual and organized.
• Ability to work independently and manage ones time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Outlook, Word, Excel and PowerPoint a must.
• Bilingual in English and Spanish

Education / Experience :

• Associates degree or higher preferred
• 1-3 years receptionist / administrative assistant related experience required.

Last updated : 2024-05-19