Description

Job Responsibilities

Provide general administrative support to the WEMBA Registrar and both SF Class Managers in preparation for class weekends, as well as planning support throughout the term.

This includes creating spreadsheets with term schedules for use by other departments (e.g. Events and IT) for upload into their systems.

Prepare class materials for faculty (e.g. printouts), and monitor hotel lists. Answer

• student questions regarding weekend logistics. Fill in for Class Managers, when needed.
• Track, receive, and e-ship mailings for faculty, staff, and other WSF campus stakeholders. Work in conjunction with Program Coordinator in Philadelphia regarding administrative support of all cohorts, assuring that SF needs are being met.
• Support preparations for annual Marketing Week and Global cohort week hosted in SF, and SF-based Block Week courses.
• Help SF Class manager of graduating and incoming class with preparations for graduation and orientation.
• Prepare office assignments for faculty, TAs, and other visitor via Astra. Greet speakers and other guests on campus. Hand off list to front desk temps to prepare signs and badges.

Arrange proctoring of exams (SF) for students with special accommodation and makeup exams.

• Coordinate with all WSF-related departments to ensure the smooth delivery of programs for their constituents and act as the on-site point of contact for programs / events, when needed.
• Work with the Events Team to manage multiple aspects of event logistical planning for programs and events including; pre-program coordination, catering, post-program close-out and on-site, active support of programs.
• Serve in front desk rotation as needed to support classes and events.
• Non-standard hours such as late evenings, weekends, and holidays will be required.

Qualifications :

• A high school diploma and 5 years of experience is required, or an equivalent combination of education and experience.
• This position requires strong written and verbal communication skills and the ability to effectively communicate with all levels of staff, faculty, administrators, and executive students.
• Must have a strong customer service orientation and the ability to exercise sound judgment while maintaining a high level of professionalism and confidentiality.

The ability to juggle multiple tasks and to prioritize among deliverables while maintaining attention to detail is a must.

Must possess the ability to work in a collaborative team environment with colleagues from multiple departments and campuses.

Proficiency in Microsoft suite of products (Word, Excel, PPT, Outlook).

• Familiarity with University systems is a plus.
• Ability and willingness to work Saturdays, Sundays, and evenings on a regular basis.

Job Location - City, State

San Francisco, California

Department / School

Wharton School

Pay Range

$20.45 - $32.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.

You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn.

Your dependent children are also eligible for tuition assistance at other institutions.

Retirement : Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis.

Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work : Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family whatever your personal needs may be.

Long-Term Care Insurance : In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.

If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements.

Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life.

That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Professional and Personal Development : Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources : As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities.

Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples.

As a member of the Penn community, you’re right in the middle of the excitement and you and your family can enjoy many of these activities for free.

Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff.

Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff.

You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours : Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments.

These approaches involve use of non-traditional work hours, locations, and / or job structures.

Penn Home Ownership Services : Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

Adoption Assistance : Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

Last updated : 2024-03-28