Position Description: EMPLOYEEE BENEFITS ADMININSTRATOR The Employee Benefits Administrator acts as the key client interface for all assigned clients and their worksite employees regarding Benefits on the Trion Solutions platform, beginning at account handoff and continuing throughout the term of the business relationship. The Benefits Administrator ensures client expectations are met. This role will assist in helping to ensure that processes support and adhere to current laws, and regulations. Position Responsibilities: 100.00% - Responsibility #1- Client Benefit Administration
Collects, compiles, and creates client files to include cost sheets, plan choices, correspondences and benefit enrollment material.
Completes benefit set-up into the HRIS by populating and assuring all client deductions, cost shares, benefit groups, etc. are entered correctly and tested.
Creates and manages client and employee files in the HRIS system.
Provides benefit checklist to COBRA administrator to send compliance documentation for COBRA by the established due dates.
Updates all providing carriers with enrollment data as needed.
Creates custom employee benefits packets and/or other materials in support of open enrollment.
Provides census data to clients / providers upon request.
Runs new hire and termination reports, as well as other eligibility reports as necessary for each client.
Performs benefits audits as necessary. Reviews and reconciles carrier invoices for clients, where applicable.
Runs ACA reports as requested by clients.
Ensures appropriate employee dependent set up within the carrier system.
Verifies payrolls prior to processing, working directly with the payroll processor on each account as needed.
Ensures Trion and our clients maintain the highest level of compliance in all areas.
Discussions and meetings with other internal departments relating to benefits, 401k, HR and accounting.
Responsibility #2- Client Relations
Communicates with key client personnel both verbally, and in written form, to understand the clients expectations of plans and set up, processes and procedures.
Immediately responds to all client inquiries regarding Benefits within one business day of receipt.
Acts as the single point of contact for all benefit inquiries, complaints, and/or needs of assigned clients to ensure requirements are successfully met, thereby increasing client retention.
Exceeds all client expectations.
Responsibility #3- Government Regulations
Stays up to date on all compliance changes as they impact the Benefits Department.
Follows all state and federal laws, as well as company policies and procedures.
Protects the company from liability and exposure.
May assist in completing all benefits regulatory reporting requirements (ACA).
Responsibility #4- Personal Development
Keeps up to date on changes to benefit law/regulations and state and federal law through continuing education and publications.
Continues to learn and grow as a Benefits Administrator/Professional through continuing education.
Completes all mandatory training by established deadline.
Shares ideas that will help you and/or the company grow.
Additional job duties as assigned.
Performance Measurement: \tAccurate (no errors and/or complaints), timely (by deadline) and consistent with required duties.
\tAttendance
\tAlignment of personal and Company goals and objectives.
\tFollows benefit law/regulations, and all state and local laws. As well as company policies and procedures.
\tProvides timely (by deadline), accurate (no errors and/or complaints) and complete benefits reports.
\tCompletion of mandatory training by established deadline.
Knowledge, Skills and Abilities: EMPLOYEE BENEFITS ADMINISTRATOR - \t3 to 5 years work experience in Benefits or related field required.
\tExperience in PEO (Professional Employer Organization) preferred.
\tHighly ethical with the ability to understand and review state and federal law, as well as company policies and procedures.
\tBS/BA degree in business, or related field preferred; or equivalent combination of education and experience.
\tUnderstanding of basic ACA regulations principles.
\tKnowledge of federal and state compliance requirements.
\tProficient in Microsoft Office programs including Word, Excel, PowerPoint, and Outlook.
\tPrism experience preferred.
\tStrong interpersonal and communication skills (verbal, written, presentation, grammar, spelling, format).
\tExtensive knowledge of employee benefits and applicable laws.
\tAbility to work well in a fast-paced environment and meet deadlines.
\tCommitted to exceptional client service.
\tDemonstrated problem solving skills.
\tExcellent organizational and time management skills, with excellent attention to detail.
\tAbility to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
\tAbility to prioritize and handle multiple tasks in a changing work environment.
\tAbility to work independently and on a team.
\tAbility to effectively handle shifting priorities and adapt to changing demands.
\tAbility to manage several complex projects simultaneously while working under pressure to meet deadlines.
\tStrong analytical and reasoning abilities, displays sound judgement.
\tStrict and complete adherence to maintaining confidential and sensitive information.
Job Advertisement: Take your career to the next level with Trion Solutions
Trion Solutions is a leader in the HR industry and among the top 10 Professional Employer Organizations (PEO) in the United States. As a Certified Minority-Owned Business, Trion has consistently grown a diverse workforce to support the ever-growing needs of our 600 clients spanning all 50 states.
Trion has been named a national and regional winner in the Best and Brightest Companies to Work For Awards for eight consecutive years. It was a national finalist in the Ernst & Young Entrepreneur of the Year Awards and annual wins with Top Workplaces.
Work hard, play hard
Trion values its team members, and it shows. Staff enjoys free breakfast, coffee and refreshments. Monthly all-staff meetings feature catered breakfasts and open communication to hear the latest about the company first-hand from our top executives. Twice a week, team members receive further information about the company in the Trion Update newsletter.
Our team members stretch the boundaries of creativity during our annual in-office Halloween-costume contest, ugly-sweater contest, gingerbread-house decorating contest, and other company events. Employees also are able to enter staff drawings to win tickets to sporting events, concerts and stage shows.
The majority of our team members come to us from employee referrals, through a sense of pride and loyalty as well as receiving financial rewards for referring others to Trion.
Trion provides employees with a competitive-benefits package, 401(k) with a company match, paid time off, tuition reimbursement, flexible scheduling and so much more!
Wed love to meet you!
If Trion sounds like the place for you, please apply today!