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Executive Administrative Assistant
$73k-94k (estimate)
Full Time 2 Months Ago
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Trident Technologies and Consulting - Global, LLC... is Hiring an Executive Administrative Assistant Near Macdill AFB, FL

Overview
Trident Technologies and Consulting - Global, LLC (T2C-Global) is a SBA Certified Woman Owned Small
Business (WOSB) and Certified Woman Owned Florida Business Enterprise specializing in providing
innovative global defense services and solutions.

Responsibilities
The Executive Administrative Assistant will support the SOCS-CDAO primarily focused on coordinating,
tracking, and handling the day-to-day management and administration of the CDAO office.
Duties and responsibilities will include the following:
Tasks/Duties include:

  • Manage the operational schedule of the Chief Digital and Artificial Intelligence Officer and
maintain the CDAO organizational calendar/long-range calendar.
  • Handle telephone calls, messages, short-fused taskers, and daily details of Chief Digital and
Artificial Intelligence Officer’s office calls, briefings, and official social functions; develop, initiate,
and execute administrative tasks and procedures concerning high interest items, flow of
information, and staff action package processing.
  • Research and resolve administrative issues and complaints; follow up to ensure complete and
quality resolution; oversee and maintain the office calendar; and assist other staff officers in
making appointments and arranging meetings.
  • Planning and implementing visits, conferences, and other events involving distinguished visitors,
guests, and/or groups.
  • Making official travel arrangements in the Defense Travel System and assisting with travel voucher
problems.
  • Independently develop methods and procedures for office automation tasks and identify and
solve problems in existing methods or procedures.
  • Use software to create, copy, edit, store, retrieve, and print forms, memos and letters; use
database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for
reports; and use graphic software to provide graphs and charts for reports and presentations.
  • Use multiple office automation software applications to produce a wide range of documents that
often require complex formats, such as graphics or tables within text, editing and reformatting
electronic drafts, and updating or revising existing databases with spreadsheets.
  • Develop, establish, update and maintain office procedures and records files; file and maintain
copies of policies, plans and program information for the office; and control and disseminate
classified and unclassified mail.
  • Responsible for the receipt, control, logging, safekeeping, and other necessary actions to account
for incoming and outgoing correspondence and files; and transmit and receive documents and
messages electronically.
  • Prepare documentation to initiate requests for additional resources including equipment,
furniture, supplies, space and printing support.
  • Independently identifies administrative and office management problems, issues, and/or
administrative issues and recommends potential solutions. Provides administrative office
procedures and protocols support that affect the orderly and efficient flow of work within the
Command Digital and Artificial Intelligence Office.
  • Develop and maintain a task tracking system to prioritize Chief Digital and Artificial Intelligence
Officer key tasks and deliverables, coordinated with senior leaders; prepare and update status of
tasks for reporting; and, resolve prioritization conflicts with other staff executive assistants and
executive officers.

Qualifications
Required certifications:

  • Current DoD Active TOP SECRET clearance with SCI eligibility
  • Minimum five years’ experience providing executive-level (J-Code Director, General Officer/Flag

Officer) administrative support services to the Government.

  • BA/BS Degree with a minimum of three years executive-level administrative support services

experience may be substituted for the five years’ experience without a BA/BS degree.

  • Multifunctional administrative professional skilled in data management. Executive level written

and oral communications skills.

  • Experience and strong skills in data management, computer and internet research, Microsoft

Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM.

Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of the job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. While performing the duties of this job, the employee is required to reach with hands
and arms. The employee is frequently required to sit, stand and walk. The employee may be
required to move ten pounds and could occasionally lift or move up to twenty-five pounds.
Disclaimer: The listed duties are not intended to serve as a comprehensive list of all duties
performed by all employees in this classification, only a representative summary of primary
duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and
may be required to perform additional position specific duties.
Special Conditions

  • If offered employment, you will be required to submit to a background investigation.
• Employees performing sensitive requirements must be able to pass a drug test as a condition of

employment and submit to random drug testing throughout the contract performance period as
per FAR 252.223-7004, Drug Free Workforce. If your position requires drug testing to successfully
meet contractual obligations, this will be a condition of employment.

Equal Opportunity Employment Statement
T2C-Global is a Veteran friendly employer and provides equal employment opportunity (EEO) to all
employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, age, disability status, genetic information, marital status, ancestry, protected veteran
status, or any other characteristic protected by applicable federal, state, and local laws. Equal
Opportunity for VEVRAA Protected Veterans. T2C-Global will not discriminate against employees and job
applicants who inquire about, discuss or disclose compensation information.

T2C-Global POINT OF CONTACT
If interested in applying for the above listed position, please contact us at; recruiter@t2cglobal.com

Job Summary

JOB TYPE

Full Time

SALARY

$73k-94k (estimate)

POST DATE

03/20/2024

EXPIRATION DATE

05/18/2024

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