Job Description

Title : Administrative Services Assistant

Duration : 6 Months

Client : Tennessee Department of Health

Location : Nashville, Tennessee

Note : This is a Hybrid Role.

Job Description :

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail;

and performs related work as required.

• An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his / her attention.
• Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;
• attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;

attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.

• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;
• prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes;

may take minutes at staff meetings.

• Makes travel arrangements; keeps expense accounts; orders office supplies as needed.
• Operates standard office machines and equipment as necessary.

Education and Experience :

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

If you are : bright, motivated, skilled, a difference-maker, able to get things done, work with minimum direction, enthusiastic, a thinker, able to juggle and multi-task, communicate effectively, and lead, then we would like to hear from you.

We need exceptionally capable people for this role for our client, so get back to us and tell us why you think you are a fit."

About Us :

Tri-Force is one of the fastest growing companies in Philadelphia region by receiving the award 5 times and 3 times(Ranked #931 2021) on Inc.

5000 fastest growing companies in the USA. Tri-Force Consulting Services, Inc. is an established consulting services firm offering innovative solutions to Government and Commercial sectors.

We specialize in building customized software applications solutions such as knowledge management systems, business intelligence, data analysis, database support and maintenance, data warehouse implementation and support, systems architecture and systems integration for our clients.

Our technical competencies are in Java,.NET, SharePoint, PHP, Business Intelligence (Cog nos, Data Warehouse), mobile applications platforms (iPhone, iPad, Android, Blackberry), and various other technologies.

We also specialize in providing resources to manage infrastructure projects. Tri-Force is one of the fastest growing companies in the Philadelphia region by receiving the award 6 times and 4 times on Inc.

5000 fastest growing companies in the USA.

Requirements

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail;

and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his / her attention.

• Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups;
• attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required;
• attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work;

makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply;
• prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes;

Operates standard office machines and equipment as necessary.

Last updated : 2024-06-06