SUMMARY

Provides assistance and supports allaspects of the daily operations of the Health Careers & Sciences departmentwhich involves managingand coordinating the organization, administration,periodic review, planning, development and general effectiveness of the clinical phase of varioushealth careers programs. Collectsnecessary information to track the success of basic outcomes processes andprocedures to support the on-going analysis and improvement of departmentalefforts. Works with management toimplement the communications priorities of the department and College. Leverages a sound understanding of thedepartmental focus to collaboratively work with colleagues to achieve goals ofthe department, division and college. Contributes to the continued effectiveness of the team and department bydeveloping and sustaining productive customer and employee relationships. Provides administrative assistance to supervisoras needed.

ESSENTIALFUNCTIONS

• Manages and coordinates the clinical phase of various health careers programs.
• Works in collaboration with the campus Program Directors/Managers and the District Program Accreditation and Healthcare Initiatives Office to assist students in maintaining accurate records within the college’s clinical compliance system
• Assists with supporting Program Directors/Managers regarding clinical site agreements and proactively works with the District Program Accreditation and Healthcare Initiatives Office to ensure site information is current
• Maintains accurate records regarding clinical site agreements and proactively works to ensure these agreements are current
• Positively responds to departmental requests in a timely manner with strong emphasis on outstanding customer service
• Provides administrative support to supervisor and staff within multiple programs
• Actively participates in the successful delivery of the direct client service process
• Maintains on-going communication with departmental leadership to report important information, occurrences and issues within the department
• Attends staff and project team meetings and provides follow-up on meeting outcomes including tracking resulting activities and projects
• Prepares and maintains confidential correspondence and documents and assists in processing documents related to student clinical compliance data
• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
• Develops strong working relationships with key departments and employees across the College and in the community
• Establishes and maintains general office files and records
• Assists with the preparation of reports, presentations and publications, including research, writing and copy-editing
• Assists with other College-wide projects, initiatives and committees
• May select, train, supervise and evaluate part-time student assistants, interns and part-time assistants
• Performs other duties as assigned