Overview:
We are seeking a candidate to join the administrative team of a well-established, non-profit, early education program located in downtown Boston. As the Administrative Assistant, you will play a crucial role in supporting our daily operations and administrative processes to ensure the childcare program runs smoothly for the children and families enrolled.

Located in the Massachusetts Transportation Building near the Public Garden. The program provides full day Infant, Toddler, Preschool and PreK programs for the children of MassDOT, MBTA, and other state employees and the surrounding community. The center is licensed for 78 children 3 months to 5 years old. Established in 1986.

Responsibilities:

• Greets parents, children, and visitors arriving at the center establishing a warm and welcoming atmosphere maintaining a positive rapport with children and parents.
• Manages incoming or outgoing calls providing information as needed.
• Prepares correspondence and emails to families, staff members, building liaisons.
• Maintains relationships with other agencies in the building.
• Assists in preparing monthly classroom newsletters and special event flyers.
• Maintains children’s files, health records, allergy forms. and emergency information.
• Coordinates and provides tours to perspective parents.
• Maintains wait list and correspondence with perspective parents.
• Assists with enrollment process and provides enrollment packet and information to families enrolling.
• Processes building IDs for all parents and employees.
• Assists with staff schedules and distributing staff hours as needed.
• Monitors supplies for the center placing orders and restocking as needed.
• Assists staff in ordering equipment and supplies and other miscellaneous tasks.
• Maintains and updates documents including parent handbook, TCC manuals, classroom enrollment, staff schedules, children's allergy postings, and other documents required.
• Assists in organizing occasional fundraising and center-wide events.
• Works closely with administrators in maintaining EEC licensing regulations.
• Undertaking other administrative tasks as required.

Qualifications and skills

• Personable and outgoing
• Proficiencies with word, outlook, excel, publisher, google docs & sheets.
• Organized, detail, oriented, and able to multi-task.
• Oral and written communication skills
• Able to work independently and set priorities to meet deadlines.
• Is able to maintain confidentiality of sensitive information.
• Background in early childhood or experience working in childcare program is a plus!!

Benefits:

• 90% individual health insurance, 80 % individual dental, 2 personal days, 2 professional days, birthday off, 12 holidays, 10 vacation days 1st year with increased vacation for subsequent years, 10 sick days per year-any unused days carried over to following year up to 4 months, paid life insurance, 401K with match, $25.00 MBTA discount, and more.

If you enjoy supporting a team and would love to work in a warm, caring, and educational environment for young children, we would love to hear from you. Apply today to join our dedicated team in providing quality care and education to young children as an Administrative Assistant!

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Boston, MA 02116: Relocate before starting work (Required)

Work Location: In person