The Human Resources Specialist is responsible for the administration and supporting the full Onboarding process and the new hire system. The Specialist is the point of contact for Onboarding and Pre-employment inquiries. Specific tasks include processing employment paperwork, background checks, E-Verify, I-9 review and compliance, new hire questions, and ensuring each new employee is set up correctly in the HRIS system.

KEY RESPONSIBILITIES:

• Review all new hire paperwork for accuracy and ensure that all necessary forms have been received
• Process the data from the new hire paperwork into the HRIS system
• Correct all Onboarding issues, such as corrections, into the HRIS system
• Review and audit the Federal form I-9 and complete the I-9 checklist to reflect all corrections necessary
• Partner/Communicate with the hiring manager regarding the status of the new hire paperwork and follow up as necessary to ensure all corrections are made timely and accurately
• Monitor/Ensure each new hire’s starting wage complies with applicable Federal and State wage and hour laws
• Work on special projects as needed
• Communicate with employees when necessary to confirm the information submitted is accurate or to request information and documentation to satisfy work eligibility requirements
• Assists in other HR employment activities as assigned

Experience And Qualifications

• 2-3 years HR administration
• Onboarding experience preferred but not required
• Must be highly organized with keen attention to detail
• Exceptional follow-through skills
• Strong written and verbal communication skills
• Demonstrate the ability to work in a fast-paced ever-changing environment
• Previous experience in a role that required a high level of confidentiality
• Experience with new hire processing to include I-9 compliance preferred

Education And / Or Experience

• Bachelor's Degree Required
• Or Experience as a HR clerk or Specialists

Language Skills

• Ability to read and interpret documents such as Federal form I-9, new hire policies, pre-employment requirements, employment eligibility based on specific customer contracts, etc.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Bilingual: English and Spanish Required

Prestige Maintenance USA provides scalable janitorial and facilities maintenance services using environmentally sustainable solutions. We’re based in Plano, Texas — just north of Dallas — and have more than 3,000 employees nationwide. We customize janitorial and facilities-maintenance programs for clients in many industries, including distribution, fitness, grocery, retail, and transportation.

We are proud to be a woman-owned business led by Rachel Sanchez, CEO, and Jason Dinverno, CXO, whose parents, Marie and Alex Dinverno, established the company in 1976. As a women’s business enterprise, certified by WBENC, we look to partner with suppliers, clients, and team members who share our values. Not only are we a diverse supplier, but we also have our own supplier diversity program where we actively engage in partnership with other diverse suppliers.

The solutions we provide are scalable — flexible enough to meet the needs of any size enterprise, from Fortune 500 and mid-market clients to small businesses.

As the facilities maintenance and janitorial industry changes, independently owned companies like PMUSA are becoming less common. This allows us to focus on what’s right for our customers, not for shareholders.

Our nimbleness enables us to deliver a greater depth of service and responsiveness as well as a large pool of talent, without the hassles often associated with the largest of companies. Yet our large employee base, history, and national footprint mean we have the resources to serve clients of all sizes, from national, multi-site retail chains to smaller, independently-owned businesses.