Salary: $25.87 - $31.53 Hourly
Location : Hanover, NH
Job Type: Regular Full-Time 35 hrs/week
Job Number: 0200
Department: Public Works Department
Division: Public Works Administration
Opening Date: 05/23/2024
Job Summary

This position is responsible for providing administrative assistance for the operations of the Public Works Department.
Major Job Duties

• Provides customer services; answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments including interviews.
• Prepares and tracks weekly department payroll.
• Manages and oversees the implementation of Work Order Software, training, preparation of work orders.
• Updates and maintains employee personnel files.
• Updates and maintains the department filing system, files.
• Manages department Workers Compensation reporting.
• Proof and correct department documents as assigned.
• Updates and maintains the department website, including news, and announcements.
• Manages the town message boards, school zone signs, sign ordering including compliance verification.
• Processes and coordinates approvals for Excavation, Obstruction, Driveway, and other public works related permits and assignment of public works sign offs of planning, zoning, and code permits.
• Prepares work orders for a variety of maintenance and repair needs.
• Processes outgoing and incoming mail.
• Serves as the backup to the Administrative Coordinator in their absence.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.

Knowledge and Skills Required

• Knowledge of modern office practices and procedures.
• Knowledge of town and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of assets management principles.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

Regular full-time benefits eligible position.