JOB TITLE: Business Manager / HR Director

FLSA STATUS: Full Time, Exempt

REPORTS TO: Executive Director

SUMMARY:

This position is responsible for establishing and maintaining financial policies, procedures, controls, and reporting systems, as well as the planning and administering of policies and activities relating to all phases of human resources by performing the following duties personally or through subordinate staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include oversight of the following. Other duties may be assigned.
Accounts Receivable:

• Maintain the Accounts Receivable ledger and collect all past due balances in a timely manner.
• Balance all cash and checks brought into the Business Office to be sure that they equal the paperwork that accompanied them.
• Ensure all deposits and take to the bank in a timely manner.
• Enter all Cash Receipts into the accounting system.
• Maintain Cash Receipts and Accounts Receivable records in an orderly fashion.

Accounts Payable:

• Enter Manual Cash Disbursements into the accounting system.
• Support and assist Administrative Assistant with the correct GL coding for all invoices.
• Maintain the Accounts Payable Sub-ledger on a monthly basis to be sure that it is in balance.
• Maintain Accounts Payable and Manual Check records in an orderly fashion.
• Print all checks for biweekly check runs.

General Ledger:

• Maintain all General Ledger accounting records in an orderly manner both in hard copy and soft copy.
• Add new GL Account numbers to MIP as needed.
• Ensure all Journal Entries are entered on a monthly basis.
• Maintain the Journal Entry Checklist to be sure that all Journal Entries have been entered on a monthly basis
• Maintain Bank Reconciliations on a monthly basis to be sure that they are in balance with the General Ledger.
• Perform all Balance Sheet Account Reconciliations on a monthly basis to be sure that they are in balance and to find any errors.
• Maintain all Reserve Accounts to ensure that all records are being recorded to the proper General Ledger Accounts.
• Complete a variance analysis between actual and budget on a monthly basis.

Times2 Payroll & Benefits:

• Maintain Payroll Attendance records and record sick, vacation, and personal days.
• Maintain employee records in ADP and make any necessary changes when needed.
• Enter payroll into ADP on a biweekly basis and run various reports to be sure that there are no errors.
• Maintain all personnel files, updating with salary increases, benefit changes, pension plan changes, and W-4 forms when necessary.
• Be sure that new hires receive and fill out all necessary paperwork to be kept on file.
• Enter TIAA-CREF employee and employer contributions biweekly to be sure that payment is made in a timely manner.
• Reconcile Payroll totals in the General Ledger to ADP Reports on a quarterly basis.
• Maintain all payroll and TIAA-CREF spreadsheets and be sure that entries are made to the General Ledger on a biweekly basis.

Providence School Department:

• Maintain PSD Teacher spreadsheets to be sure that they are up to date regarding teachers, steps, and benefits and be sure that they match PSD records.
• Maintain PSD Substitute spreadsheet and documents to be sure that all substitutes, including regular, in-house and clerks are recorded in the General Ledger in a timely manner.
• Maintain PSD Teacher Support Team spreadsheet and documents to be sure that all records are recorded in the General Ledger in a timely manner.
• Maintain PSD Professional Development spreadsheet and documents to be sure that all records are recorded in the General Ledger in a timely manner.
• Reconcile PSD General Ledger entries to the PSD report on a quarterly basis and perform any adjusting entries as needed.
• Reconcile all PSD Balance Sheet Accounts on a monthly basis to be sure that they are in balance.
• Record payments to PSD and receipts from PSD in a timely matter.
• Maintain Asset Addition spreadsheet on a monthly basis and maintain copies of all additions for the audit. Also be sure that the proper entries are made to the General Ledger.
• Update Disposal spreadsheet with any changes throughout the year and maintain copies for the auditors. Also be sure that the proper entries are made to the General Ledger.
• Maintain Depreciation Schedules for all asset types and be sure that entries are made to the General Ledger.

Business Manager:

• Negotiates with officials of unions, motion picture or television studios, stage productions, or entertainment houses for contracts and financial return to be received for engagements.
• Promotes client's interests by advising on income, investments, taxes, legal, and other financial matters.
• Provides liaison between client and representatives concerning contractual rights and obligations to settle contracts.
• Summarizes statements on periodic basis concerning client's investments, property, and financial status.

Rhode Island Department of Education:

• Maintain General Ledger accounts to be sure that all account numbers fit within the guidelines of UCOA.
• Run the RIDE Utility on a quarterly basis and be sure that the numbers are correct. Then send this file to RIDE by the 25th of the month following the quarter closing date.
• Make all corrections to the General Ledger when RIDE issues their Corrections Report identifying the account numbers that do not follow UCOA rules.

Grants:

• Maintain all grant files to be sure that we have all the necessary paperwork.
• Enter all Journal Entries to record the grants properly in a timely manner.

Audit:

• Maintain Audit Book for the Auditor's so that they have the necessary paperwork readily available.
• Work with the Audit Team when they are onsite and get the many information that is needed.
• Work with auditor's after their site visit to answer any questions and get them any information that is needed.
• Enter the Adjusting Entries into the General Ledger and be sure that all reports tie out to the Auditor's final reports.

Reporting:

• Run monthly Financial Statements including Income Statement, Balance Sheet, Trial Balance, General Ledger Detail, and Variance Report.
• Provide information for both internal and external preparation of Forms including 1099s, 550, 990
• Develop new reports in MIP and Excel as needed.
• Maintain all reports in an orderly manner both in hard copy and soft copy.
• Produce reports on an as needed basis for Yearbook, PTO, and Class Accounts.

Budgeting:

• Develop and maintain budget spreadsheets as needed.
• Enter budget into MIP and make sure that all monthly activity matches to the correct budget line item.

Human Resources:

• Analyzes wage, salary reports and data to determine competitive compensation plans.
• Consults legal counsel to ensure that policies comply with federal and state law.
• Develops and maintains a human resources system that meets top management information needs.
• Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
• Studies legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.
• Represents management in negotiating collective bargaining agreements.
• Writes and delivers presentations to corporate officers or government officials regarding human resource policies and practices.

SUPERVISORY RESPONSIBILITIES:

Directly supervises 2 employees in the Finance Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

EDUCATION AND/OR EXPERIENCE:

• Minimum 5years related experience with at least 2 in a supervisory capacity.
• Bachelor's Degree in Accounting, Finance, or a related field from an accredited college or university required.
• Master's Degree preferred

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to sit.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis. Times2 Academy is an equal opportunity employer.

Job Type: Full-time

Ability to Relocate:

• Providence, RI 02908: Relocate before starting work (Required)

Work Location: In person