Supervisory Responsibilities

• This position has no supervisory responsibilities.

Duties and Responsibilities

• Directs office activities and functions to maintain efficiency and compliance with company policies.

• Greet visitors and direct them to the appropriate person or office.
• Provides administrative support to ensure efficient operation of the office.

• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office and warehouse supplies inventory.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files and expense reports.

• Assist in the preparation of documents, presentations, and reports.
• Ability to handle sensitive information confidentially.

• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

• All other duties and responsibilities as assigned.

Education and Experience

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required in a distribution center and warehouse environment.
• Flexible schedule, including ability to work on weekends, as needed.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.