Accounts Payable Clerk

Position Summary

Assist the Accounts Payable Coordinator to ensure payables are handled efficiently and accurately. Assists other members of the department as needed. Experience with Microsoft Office Produces and Adobe PDF is required.

Position Responsibilities

• Preparing accounts payable invoices and communicating with vendors to ensure their information in the system is updated and accurate.
• Handling payments in an organized and timely manner.
• Performing internal credit card reconciliation.
• Ensuring imaging of invoice supporting documents is timely and accurately performed.
• Routing electronic invoices to appropriate approver for coding.
• Sending out reminder to approvers regarding the submissions deadline for the weekly check run, and proactively communicate any changes to the schedule and release date as needed for holidays, etc.
• Assisting with audit support as necessary.
• Assisting in streamlining the accounts payable process.
• Working with account receivable and others to resolve account issues when necessary.
• Ensure all expense reports are accurate, coded for payment, and have appropriate backup documentation and approval on a weekly basis.
• Working with Project Managers to ensure accurate and timely payment of per diems.
• Create and maintain physical and electronic vendor files for Thompson Holdings' companies.
• Assist with all other special tasks and projects as directed by management.
• Backup to the Accounts Payable Coordinator when necessary.
• Responsible for compiling and processing 1099's on a yearly basis.
• Maintains pay-when-paid report for timely payment to contractors.
• Conduct all work activities in compliance with Thompson Holdings, Inc. values and safety compliance.
• Maintain employee, vendor, and company confidentiality.
• Other duties as assigned.

Position Qualifications

• Associate's degree or equivalent from two-year College or technical school, or 1 to 2 years' related experience and/or training, or equivalent combination of education and experience.
• Knowledge of payables and accounting best practices.
• Experience with financial transaction reporting.
• Expertise in Microsoft Office suite and accounts payable software.
• Strong quantitative and analytical ability.
• Excellent verbal and written communication skills.
• Be able to work with diverse personalities.
• Satisfactory completion of criminal background and credit check

Physical Requirements

• Regularly spend long hours sitting and using office equipment and computers.
• Frequently bend to file and maintain files.
• Occasionally lift 5-10 pounds.

About Us

Thompson Engineering was formed in 1953 to provide quality assurance for construction projects related to industrial, infrastructure, and community development. As a drilling, materials testing, construction inspection, and chemistry laboratory firm, we supported the engineering and construction industry. Our early years were building blocks that allowed us to get our feet wet - literally - performing services along the Gulf Coast's rivers, bayous, and streams.

Today, Thompson Engineering is known for leadership on projects defining skylines, coastlines, and transportation lines. We support clients in the industrial, commercial, transportation, federal, and municipal markets. While we are still one of the first companies on project sites conducting environmental assessments, land surveys, and geotechnical studies, our design teams are close behind. We now deliver cutting-edge solutions to complex infrastructure and building requirements. And our project management and construction management services mean we are often one of the last teams to leave. From start to finish, we are a proven leader in the planning, design, and construction of major transportation, economic development, and waterfront projects across the Southeast.

Thompson Engineering and Watermark Design Group are equal opportunity employers. M/F/D/V. Pre-employment drug screen and motor vehicle record checks are required.