Job Summary:

The individual in this role serves as the Executive Assistant to the Chief Executive Officer or Chief Operating Officer and functions as an office facilitator / coordinator working with each department head.

Location: Onsite (Streetsboro, OH Headquarters)

Job Duties:

Executive Support:

• Provide administrative support to the CEO or other executive team member as requested, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle correspondence, phone calls, and emails on behalf of executives, prioritizing and responding, as necessary.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Facilitate communication between departments and team members, ensuring that information flows effectively throughout the organization.
• Act as scribe for executive meetings, taking and distributing notes and documenting action plans.

• Coordinates monthly Town Hall presentations working with presenters and outside sources compiling and proofing.
• Prepares reports for consideration and presentation by executives, committees and Boards of Directors.
• Participates in Step2 Leadership bi-weekly staff meetings and assists with off-site meetings, as requested; Maintains highly confidential and sensitive information.
• Acts as a liaison with other departments and outside agencies; Represents the Company in interactions with local officials, State Representatives, Boards of Directors, high-level candidates, employees, etc. Attends Streetsboro Chamber events as the face of the Company.

Office Management:

• Oversee the day-to-day operations of the office, ensuring a clean, organized, and efficient work environment.
• Manage office supplies, equipment, and inventory, replenishing items as needed and coordinating maintenance and repairs.
• Performs office duties such as ordering supplies, submitting expense reports, coding invoices, ordering lunches, planning agendas, scheduling meetings, etc 

• Coordinates outside building needs such as flower planting in the Spring / Christmas wreaths in November
• Coordinates inside building needs such as assisting with office moves and furniture requirements
• Uses independent judgment to plan, prioritize and organize a diverse workload.

• Develop and implement office policies and procedures to optimize efficiency and productivity.

Administrative Support:

• Assist with various administrative tasks such as drafting correspondence, proofreading documents, and maintaining filing systems.
• Coordinate special projects and events as assigned, including logistical planning and execution.

• Oversees and handles contracts with office vendors such as Aramark (office coffee), Quench Thirst (water coolers throughout all buildings) Iron Mountain (off-site document storage) and Miracle Clean (office cleaning company)

• Performs other duties and projects as assigned.

Qualifications and Experience Requirements:

• Bachelor’s degree or equivalent work experience preferred.
• Proven experience as an executive assistant or office manager, preferably in a fast-paced corporate environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Exceptional communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software applications.

• Ability to interact effectively across different functions of the organization
• Self-motivated, detail-oriented and ability to multi-task
• Great interpersonal skills; ability to establish and maintain working relationships

• Strong attention to detail and accuracy in all work performed.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and responsibilities.

Work Environment:

This position will perform most job duties in an office environment where using a computer, software applications, telephone, printer, etc. are essential.

FLSA Status:

Exempt

What are the perks?

•  Parental Leave
•  401k with Employer Match
•  Tuition Assistance 
•  Company Paid Life & Disability Insurance 
•  Adoption Assistance 
•  Medical, Dental and Vision 
•  Premium FREE Medical Plan Option
•  Employee Discount 
•  10 Paid Holidays 
•  Advancement Opportunities

Join our family!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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