Important Recruitment Information for this vacancy

Agency Information:

Adjutant Generals Department

State Human Resource Office

Topeka, KS

About the Position

• Who can apply: Qualified applicants over the age of 18

• Classified/Unclassified Service: Unclassified

• Full-Time/Part-Time: Full-time

• Regular/Temporary: Regular

• Work Schedule: Monday - Friday

• Eligible to Receive Benefits: Yes

• Veterans' Preference Eligible: Yes

Compensation: $18.26 - $22.16 per hour DOQ

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Job Responsibilities may include but are not limited to the following:

Recruitment: Responsible for the full recruitment process for all state positions at the Adjutant General’s Department. Plans, develops, evaluates, improves, and communicates programs, policies, procedures, and/or methods and techniques for recruiting, selecting, promoting, retaining, and compensating employees. Provides current and prospective employees with information about policies, job duties, working conditions, wages, benefits, training, and opportunities for promotion. Assists others in the determination of selection criteria, review of employment applications, and selection of qualified applicants. Provides hiring managers information needed for interviews to include scheduling and interview hosting assistance as needed. Acts as the primary point of contact for public inquiries regarding the recruitment process.

Background Checks/Clearances: Works closely with the Security Office (J2) or the National Guard Facilities Police Department (NGFPD) to facilitate background checks and security clearances for all new state employees at the Adjutant General’s Department. Ensures that necessary paperwork is completed and submitted and that fingerprints are scheduled.

Network Access: Works closely with the Information Management Office (J6) to facilitate network access for all new state employees at the Adjutant General’s Department. Ensures that necessary paperwork is completed and submitted, and that required training is completed and logged.

Miscellaneous/Other: Serves as a link between management and employees by handling questions, interpreting and administering policy and procedures and helping resolve work-related problems. Prepares and maintains and/or assists in preparing and maintaining departmental literature and/or handbooks. Performs other duties as required to achieve smooth operations within the office, help the agency and state with performing their respective missions, cover in the absence of the HR Director and other staff to include backup for payroll/benefits/KPERS, provide responsive customer service, help organize and host employee recognition and other special events, develop effective teamwork relationships and assist where needed in emergency situations. This includes, but is not limited to updating official HR bulletin boards, monitoring faxes, copying, maintaining and ordering an adequate supply of forms, ordering office supplies, performing and /or coordinating service and repair on office equipment, etc. Work will be performed in a timely manner and per Supervisor’s direction.

Filing: Establishes, maintains and/or purges official personnel, payroll and human resources files (i.e. timesheets, workers’ compensation, medical, unemployment, position descriptions, I-9s, etc.) in order to maintain necessary documentation for pre-established period of time; to ensure individual personnel files are current, in legal compliance and organized in pre-established format; ensure proper security and confidentiality of documents; and ensures the quick retrieval of documents. This requires knowledge and accurate application of various filing systems, the ability to organize new files in a logical manner and the ability to file accurately alphabetically, numerically, chronologically and by subject matter.

Mail: Picks up, sorts, date stamps and distributes mail. This is done to provide all staff with timely documents and documenting receipt of documents received for this office.

Archives: Prepares HR documents for archival in accordance with State Records Center policies and procedures. This will encompass knowledge of the State of Kansas Archival policies and procedures.

Qualifications

• Education:

High School diploma or equivalent.

• Minimum Qualifications:

One year of experience in planning, directing, organizing, managing, or administering personnel or human resources functions. Education may be substituted for experience as determined relevant by the agency.

Ability to maintain confidentiality.

Good organizational work habits and attention to detail.

Ability to establish and maintain effective working relationships with co-workers and representatives of other agencies or departments.

Working knowledge of Microsoft Office including Excel, Word, and Outlook.

• Preferred Qualifications:

Experience in a human resource office is preferred.

• Required: Must have a valid Driver’s License and the ability to obtain and maintain a Department of Defense Security Clearance as a Condition of Employment.

Recruiter Contact Information

Email: KSTAG_Lists@ks.gov

Phone: 785-646-2266 or 785-646-2261

Mailing Address:

State Office of Human Resources

2722 SW Topeka Blvd

Topeka, KS 66611

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

  • Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

  • Email – sent to the Preferred email on the My Contact Information page

  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”