Requisition No: 829350

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES SUPERVISOR - 55000005

Pay Plan: SES

Position Number: 55000005

Salary: $67,447.40 - $87,284.87

Posting Closing Date: 05/22/2024

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

722 / FINANCIAL SERVICES

ANTICIPATED VACANCY / OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,595.00 - $2,760.00

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Supervises employees by communicating regularly, motivating, training, evaluating, planning, and directing employees' work. Supervises and evaluates the work activities of subordinate employees including planning workloads, workflows, deadlines, work objectives, and time utilization. Reviews work for accuracy, completeness, and compliance with directives, policies, and procedures. Participates in and conducts interviews for hiring, promotions, reassignments, and other personnel actions as necessary.

Analyzes and monitors vouchers throughout payment process; follows up with correction and timely resubmittal of rejected vouchers from the Department of Financial Services (DFS). Analyzes management reports on invoice compliance rates, late or rejected invoices, and interest payments. Prepares detailed analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller’s Office.

Coordinates with payment auditors to ensure that vendor invoices are processed timely and in compliance with established policies and Florida Statutes. Reviews and interprets procedural questions/issues relating to the payment of invoices with District and Central Office personnel and the State Comptroller’s Office. Develops internal controls to ensure compliance with audit and inspection reports. Monitors the operation and work-flow of web based accounting and financial systems including the Florida Accounting Information Resource (FLAIR) system, MyFloridaMarketPlace (MFMP), WORKS Purchasing Card application, State Travel Management System (STMS), and Consultant Invoice Transmittal System (CITS).

Coordinates all Contract Funds Management (CFM) activities in a timely manner by updating the status of contracts in CFM, verifying that an approved funds encumbrance was received before the execution and/or begin work dates of the contract and that all relative information is correct. Researches any problems and takes corrective action as necessary.

Reviews reports on contract payment processes. This includes tasks such as performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures, and policies.

Creates, designs, coordinates, and provides training for District Seven employees. This includes invoice processing; purchasing card processing; travel policies and procedures; cash receipts; timesheet completion and approval; as well as any other training in the disbursement/accounting/financial field determined necessary by management or requested by employees.

KNOWLEDGE, SKILLS AND ABILITIES: Ability to supervise people effectively, determine work priorities, and assign work tasks. Knowledge of supervisory practices and principles. Ability to lead a team. Skilled in performing work that requires a high level of attention to detail. Skilled in auditing. Knowledge of accounting principles, practices, and procedures. Knowledge of contract terminology and statutory regulations. Knowledge of an accounts payable system and payment processing. Ability to identify needs and develop and present effective training. Ability to analyze transactions and reconcile accounting records. Ability to analyze and interpret accounting data, applicable rules, regulations, policies and procedures. Knowledge of current and higher level accounting procedures and practices. Ability to perform basic arithmetic calculations. Ability to use a personal computer and email. Knowledge of Microsoft Word and Excel. Ability to review documents for accuracy and completeness. Ability to create and maintain spreadsheets that track and graph data and produce professional quality reports. Ability to work independently and prioritize work assignments to meet deadlines. Ability to communicate effectively orally and in writing. Ability to deal with internal and external customers in a prompt, professional and courteous manner. Ability to follow oral and written instructions. Ability to generate and recognize imaginative or creative solutions in work related situations. Ability to remain calm and effective under pressure.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.