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Osborn is a fully integrated multi-disciplined design firm that uses a specialized team approach to engineering projects. These teams are comprised of a staff of professionals that provide designs for all phases of a wide range of projects. Osborn has specialists in civil, structural, mechanical, electrical, plumbing, fire protection and life safety, technology engineering, transportation and commissioning. As an employee-owned firm, each Osborn employee is committed to team based and quality focused project delivery – ensuring that each project is completed with a sense of pride. Osborn’s strength lies with its people.
Essential Qualifications:
A minimum of three year’s previous work experience within a construction management or engineering firm is highly preferred.
Must be able to manage time effectively and have the ability to work independently
Advanced computer knowledge required
Expertise with Microsoft Office products (Word, Excel, PowerPoint, Outlook, etc) REQUIRED.
Experience with Deltek Vision is preferred.
Must have valid driver’s license.
Responsibilities include, but are not limited to:
Manpower/Utilization Tracking and Reporting
Responsible for managing reporting software to monitor and estimate project manpower/utilization on a weekly basis
Backlogs – Run weekly backlog reports in Deltek, Update Backlog reports with Deltek reports, Notify groups when complete
Coordinates with PMs to input projected staffing hours
Attends biweekly managers’ meeting
Vacation/Travel Calendar – Monitor the Outlook Vacation/Travel calendars
Performance and Accountability Reporting (PAR) / Financial Reports
Generates project revenue reports by PM on a weekly basis
Notifies PMs when reports have been generated
Monitors/analyzes reports for outliers/ red flags
Coordinate with Divisional Directors and Associate Directors to organize, review and report business performance including preparation for strategic planning initiatives
Project Management Involvement / Coordination:
Execution of contracts/agreements on behalf of Principal in Charge and coordination with clients and sub-consultant
Coordinating Deltek billing with PM & Accounting
Assists PMs with project coordination
Regularly attends internal/external project meetings – Works with PM to compile meeting agendas, updates action log, & records minutes
Monitors and reports proposal requests
Monitors and reports potential change orders; tracks ASRs that are pending approval
Formats/compiles comment response letters and disposition letters for various projects
Sets-up/formats business specific opportunity tracking spreadsheets for PM’s
Project Assistance
Construction Administration Coordination – Logs-in all shop drawings and RFI’s, tracks status and provides reminders of pending due dates, logs-out and files responses, issues RFI responses to client and/or PM, uploads to 3rd party file sharing site (i.e. ProCore, E-Builder, etc.) if needed
Specifications – Editing and formatting specifications to meet project requirements, updating table of contents, headers and footers as needed, quality control of appearance of formatted specs, compiling PDFs of completed specs to issue to clients
Accounting operational project and lead tracking – Creating Projects opportunities within Deltek, Coordinating information with PM and Accounting
Accounting Functions within PAL Role:
Requests/coordinates with Accounting Dept. to obtain Certificates of Insurance, BWC certificates, W-9 forms, etc., when needed.
Invoicing Assistance: Liaison between PM & Accounting –coordinating with PM and coordinating with Accounting
Tracks, records, organizes, files invoices. Assists project managers with reviews of draft invoices
Coordinates with Accounting, when needed, regarding invoices including some clients with special invoicing requirements
Collections/AR – Monitor invoice status
BD/Leads tracking – Work with Divisional Directors and Associate Directors to develop and maintain BD/Leads tracking documentation
Office Administration:
Office Administration Services – Order office supplies along with complete general office operation administration services including: preparation of proposals, facilitate secured visitor entry within the office, and complete general administration services for the office team members
Osborn is looking for a candidate who has the following characteristics:
Reliable
Team Player
Self – Starter
Positive Attitude
Strong Work Ethic
Critical Thinker
Detail Oriented
Innovative
Good Communicator
We can offer you a challenging career with one of the Nation's best-known and most diverse consultants. Attractive profit sharing and stock ownership programs supplement our competitive salary and benefits package.
All job offers will be contingent on passing a background check. Drug testing may be required for certain clients. Osborn/OSPORTS will only be contacting qualified applicants.
EEO
NOTE TO RECRUITERS: Osborn Engineering does not currently accept unsolicited resumes through or from search firms or recruiters. If you wish to be considered in the future for our list of approved recruiters, please send an e-mail to recruitment@osborn-eng.com. All resumes sent directly to management will not be considered.
Other
$62k-78k (estimate)
11/29/2023
05/19/2024
The job skills required for Project Assistant include Coordination, Microsoft Office, PowerPoint, Futures, Accountability, etc. Having related job skills and expertise will give you an advantage when applying to be a Project Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Project Assistant positions, which can be used as a reference in future career path planning. As a Project Assistant, it can be promoted into senior positions as a Non-Profit Program Coordinator that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Assistant. You can explore the career advancement for a Project Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Project Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Project Assistant job description and responsibilities
He/she takes records of all project items, and sees to it that they are adequately delivered to the various departments as directed by the project director.
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As a coordinator, he/she is responsible for supervising projects in progress and ensures that all issues related to the projects are clarified and completed to avoid confusion and interruption during execution of projects.
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They make arrangements for meetings, presentations, seminars and trainings being organized and call the attention of the director to them where and when they are needed.
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As a record keeper, he/she attends meetings with the director and pays apt attention throughout to get details of items discussed at the meeting and run them by the director when needed.
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He/she will evaluate the nature and condition of projects and make useful suggestions to the director on the best practices and strategies to apply in project execution.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Assistant jobs
Can exert good leadership skills and are well-able to coordinate workers and facilitate team communication
04/19/2022: Tampa, FL
Highly organised in both time and in resources; need to manage progress reports, timetables, and financial budgets
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Have a thorough understanding of project objectives and goals, ensuring all team members have the resources needed
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Have an analytical and critical mindset for making the best business and financial decisions for the project
02/10/2022: Santa Barbara, CA
Can multitask, work well under pressure, and work efficiently to meet strict deadlines
04/04/2022: Savannah, GA