25 Project Coordinator Jobs in Philadelphia, PA
The O'Connor Group is Hiring a Project Coordinator Near Philadelphia, PA
We are working with our client, Metro Commercial Real Estate to hire a Project Coordinator / Assistant Project Manager in Center City Philadelphia. This role will be onsite at the building M-Thurs with option for work from home on Friday.
The Project Coordinator receives general supervision and direction from the Property Manager.
The Assistant Property Manager/Project Coordinator is responsible for the supervision of the general administrative functions of the building.
Specific Duties Include :
- Tenant Communications (establish a working relationship with the building tenants; respond promptly to any problem which may arise in a courteous and helpful manner; able to calm and direct tenants in emergency situations).
- Responsible for the online Electric Tenant Solutions program to include updating billings rate, templates, add new users, etc.
- Assist in the follow-up on outstanding work orders. Generate manual billings for tenant reimbursable work (done quarterly).
- Assist with the coordination of all special requests of tenants for building services or construction work.
- Accounts payable function to include processing all invoices for payment.
- Prepare all purchase orders.
- Prepare all service contracts.
- Administrate tenant leases, including scheduling tenant moves into and out of building.
- Keep track of monthly U&O Payments for tenants and mail monthly to lockbox.
- Responsible for yearly Benchmarking (due March of every year).
- Reconcile tenant GAS for the prior year. They pay a portion over a certain $ amount.
- DSX Security System - Create access levels, linking levels, etc.
- Consult with all contracted service personnel regarding failures or deficiencies.
- Track tenant and property utility trends to ensure for proper expenditures.
- Maintain the receipt and management of all security deposits and Letters of Credits.
- Assist with the supervision of security functions for protection of occupants, visitors, and property in accordance with Policy and Procedures, including coordination with other company-owned properties.
- Prepare monthly accruals, variance reports and review monthly operating statements.
- Assist in the yearly OPX Reconciliations and Estimates.
- Assist in the yearly RTX billings.
- Back bill owner for ½ services shared (telephone; Wi-Fi, copier, postage).
- Responsible for all construction draw requests. Tracks and monitors tenant allowance and expense management. Prepare summary applications and job analysis on a monthly basis.
- Obtain and prepare quotations for extra tenant work to include new locks, miscellaneous paint job, electrical outlet installation, etc.
- Maintain tenant accident and workmen compensation reports.
- Assure that all Tenant & Contractor Certificates of Insurance are updated for all contractors, service providers and owner.
- Create, implement, and enforce all forms associated with the Building Management Office.
- Keep current and continuously update tenant computerized directory.
- Supervise fire and life safety annual drills and inspections per policies and procedures.
- Supervise Shelter In Place annual drill.
- Ensure for maximum efficiency of the day-to-day usage of the parking facility.
- Prepare and assist with yearly budgetary preparations.
- Responsible for tenant delinquencies and collections.
- Review and update building website as needed.
- Other miscellaneous receptionist duties include the following:
- Answering telephones
- Greet visitors.
- Mail - Handling all incoming and outgoing mail
- Ordering all office supplies and materials of office.
Job Summary
Full Time
$94k-119k (estimate)
05/02/2024
05/15/2024
poconnor.com
SAN DIEGO, CA
50 - 100
1974
Private
PATRICK O'CONNOR
$10M - $50M
Business Services
Related Companies
The following is the career advancement route for Project Coordinator positions, which can be used as a reference in future career path planning. As a Project Coordinator, it can be promoted into senior positions as a Project Manager - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Coordinator. You can explore the career advancement for a Project Coordinator below and select your interested title to get hiring information.
If you are interested in becoming a Project Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Project Coordinator job description and responsibilities
A project coordinator handles administrative tasks for the project manager and team members to keep the project running smoothly.
01/26/2022: Lexington, KY
A project coordinator supports the project manager to ensure projects are completed on time and within budget.
01/19/2022: Salisbury, NC
Plan, organize, monitor and set project schedules to ensure they are completed within specified timescales.
01/15/2022: Rapid City, SD
Coordinate project schedules to ensure that necessary modules and programs are completed according to the project plan.
12/15/2021: Mcallen, TX
A Project Coordinator’s challenging and fast-paced environment require excellence to keep things running smoothly.
12/14/2021: Orlando, FL
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Coordinator jobs
Designing an Efficient Plan For Monitoring.
02/10/2022: Muskegon, MI
Project coordinators must be adept at multitasking, as they are generally required to perform a wide variety of tasks on a daily basis.
02/07/2022: Bremerton, WA
Project coordinators need to be organized, efficient, good at multitasking, and driven to succeed.
01/02/2022: Elyria, OH
A project coordinator should be an excellent communicator.
02/25/2022: Poughkeepsie, NY
Team-building skills are also necessary since a project coordinator works with a big team.
12/29/2021: Portland, ME
