Head of Time Keeping Administration
Location: Hybrid REMOTE - SEVERNA PARK, MD
Full-Time, Project Based
Hourly Range: $30-$40/hr
Who We Are:
We are a growth services firm partnering with entrepreneurs who have found product-market fit and are ready to scale. We know firsthand the challenges founders face, so we developed a flexible, on-demand suite of tech-enabled services tailored to the unique needs of growth companies. Powered by our proprietary Operating System, our team hits the ground running to support clients as they secure funding, establish solid operations, develop technology, and build their team. We listen, we learn, and we deliver actionable results from the back office to the boardroom. Bottom line— we make entrepreneurship easier.
Our Commitments:
To every member of our team, we make the following commitments:
You will engage in interesting, impactful work that resonates with you
You will accelerate your career faster than anywhere else
You will receive competitive compensation
You will experience professional and personal growth
You will join a community of colleagues who share your values
Our Values:
Our values guide all our decisions. They are our personalities. Everything we do – from who to hire to how we compensate – is based on these:
Love of the game : Entrepreneurship is our sport. Enjoy it
Do your best : As your best improves, so will your results
81 problems : Make your teammates' job easier
? Infinity questions ? : There's no such thing as too many questions
Speak Candidly : “The team that sees reality the best wins” – Jack Welch
ACTION > inaction : Be entrepreneurial
With the tide : Entrepreneurship is challenging enough; learn to "ride the wave"
Who You Are:You are passionate about high-growth companies and eager to:
Tackle various business problems – financial, strategic, commercial, and more
Push yourself to learn and grow professionally and personally
Connect and collaborate with a diverse & global group of entrepreneurs and professionals
Become a valued asset to our entrepreneurial clients
Shift seamlessly from a “big picture” to a “tiny details” view – and back
Experience the journey of our founders – the highs and the lows
Work remotely and independently with minimal oversight – “gets the job done”
Assume a leadership role in a dynamic, fast-paced, and growing organization
Embrace a balanced life with a “work hard, play hard” mentality
Who You'll Work With
Our quintessential client is “ Mr. Founder, ” – an innovative entrepreneur who has spent years developing their business. After many years of late nights, rejections, and “coffee chats,” Mr. Founder has finally achieved product-market fit – a certain segment of the market loves the product. After the initial excitement wears off, Mr. Founder wakes up and realizes he has a whole host of a new set of problems to solve. He isn’t quite sure of his approach – and that’s where you come in .
What You'll Do:
As the Head of Timekeeping, you will become the beating heart of our business operations, ensuring the seamless flow of time that fuels our work, clients, and team. Your meticulous attention to detail, exceptional organizational skills, and creative problem-solving abilities will form the backbone of our commitment to transparency and integrity. As the custodian of our timekeeping, you will not just be nurturing trust with our clients but shaping the very rhythm of our company.
Your key responsibilities will span the spectrum from spearheading time-tracking compliance, to crafting client invoicing and reporting and ensuring steadfast adherence to operational processes.
This role will also see you handle various administrative duties, which could range from depositing checks to curating thoughtful client and team gifts, and orchestrating travel plans to manage expenses.
In this role, you'll need more than just a keen eye for detail - you'll need a vision for precision that can pierce through the ordinary. Coupled with your outstanding organizational skills and ability to communicate effectively, you'll be the conduit linking our internal and external stakeholders, and the guardian of our internal policies and procedures.
We exist in a fast-paced world, a landscape that's ever-changing and always challenging. It's in this world that we need a trailblazer who can take ownership, setting the standard for the highest level of ethical conduct and compliance. That trailblazer is you. As our Time Keeping Admin, you will not just be doing a job but making an impact, playing a key role in the lifeblood of our operations – our timekeeping. Your commitment to accuracy and integrity will become a beacon of trust, casting a guiding light on the path we tread with our clients and team. As our company grows, you will have the opportunity and desire to lead a team in this function.
Roles and Responsibilities:
Time Tracking Compliance
Time Entry Review: Regularly review team members' time entries for accuracy and compliance with company policy.
Train: new employees and contractors on 82i time tracking policies, provide feedback, and answer questions.
Time Reports: Ensure time entries are reconciled across all systems and documented and filed for record-keeping purposes.
Reporting: Track and review weekly client reporting, ensuring clear, accurate, and timely communications with clients.
Invoices
Bills: Manage the payment of invoices, tracking due dates and amounts.
Client Invoices: Oversee client invoicing, including sending weekly update emails and managing collections.
Administrative Duties
Periodic onsite support of CEO: Deposit checks, handle physical mail and notices, file/print/scan as necessary.
Travel & Expense Management: Arrange and approve travel for internal teams, schedule team offsite events and plan logistics, collect and approve receipts and expenses
Qualifications:
Minimum 5 years of experience in administration, with a proven track record of success in a startup or fast-paced environment.
Strong knowledge of industry processes and regulations.
Outstanding communication and interpersonal abilities.
Excellent analytical and strategic thinking skills.
Ability to handle sensitive and confidential information.
Proven ability to navigate ambiguity, manage multiple priorities, and thrive in a fast-paced, high-pressure startup environment.
Located in the Annapolis, MD area; ability to travel to/from the CEO's office
Position Details
Employment Type: Full-time
Location: Remote ability to be onsite for various in-person tasks
Reports To: Carrie King, Partner
Full-Time Compensation: Hourly compensation with overtime, benefits, 401k Match– market competitive