SUMMARY: With supervision, enters all donations and creates personalized donation thank you letters. This position supports the Development department by managing: data entry, database health, departmental purchasing, expenses, department meetings, and donor visit schedules.

ACCOUNTABILITIES:

Essential Functions:

• Provides administrative support to the Development Department.
• Responsible for online purchasing, department expense management, scheduling, and meeting minutes.
• Performs donation data entry and produces timely and personalized acknowledgments.
• Enters all vehicle donation data into the database and adds donors to cultivation timelines and workflows.
• Works with department staff to ensure notes are entered in the database following in-person contacts and individualized communications.
• Conducts monthly financial reconciliation with the Finance department.
• Assists with donor stewardship and prospect research.
• Manages data collection and filing for estate and planned gifts.

Marginal Functions:

• Additional duties as assigned.

CONDITIONS:

Equipment Used: Computer, keyboard, multiline telephone, copy machine, printer, and fax machine.

Performance Standard: Must produce error-free documents with no more than two attempts, file documents with 100% accuracy, and interact with callers and visitors courteously and efficiently 100% of the time.

Work Environment: Standard Office conditions with overhead fluorescent lighting, 70-80 degree air temperature.

Work Schedule: 40 daytime hours M-F. Thirty minutes daily unpaid lunch; flextime scheduling is possible. This position follows a twelve-month work schedule.

Pay Range: $19.92 - 25.42, based on Grade 4 of the Non Exempt Administrative Scale.
Experience and Skills:

QUALIFICATIONS:

Knowledge, skills, and general abilities:

• Minimum HS Diploma or GED required; must be at least 18 years of age.
• 1-2 years of administrative experience (internship experience may be substituted for years of work experience).
• 1 year of experience in budget management and expense tracking.
• Experience working in a CRM database (i.e., Raiser’s Edge) preferred.
• Intermediate skills in Microsoft Excel required.
• Experience using online platforms for project management (i.e., Slack, Airtable) preferred.
• Excellent editing and proofreading skills required.